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REPORT
Report To: Mayor Carl Zehr & Members of Council
Date of Meeting: 2008-10-27
Submitted By: Dan Chapman, General Manager of Financial Services
Prepared By: Larry Gordon, Director of Purchasing (2214)
Date of Report: 2008-10-21
Report No: FIN 08-136
Subject: Q08-088 -LCD Monitors
RECOMMENDATION
That quotation Q08-088, LCD Monitors, be awarded to Genx Solutions, Toronto, Ontario at their
quoted price of $25,092.78, including P.S.T. & G.S.T.
BACKGROUND
The City of Kitchener requires eighty (80) - 17" NEC LCD Monitors, model #1770VX-BK-2 and
twenty X20) -19" NEC LCD Monitors, model #195NXM-BK.
We have standardized on NEC LCD monitors and have been purchasing the same model for
the past three years. We have had exceptional reliability with very fewfailures and have had no
difficulty with NEC relating to warranty returns.
REPORT
Quotations were advertised publicly on the City of Kitchener website. Twenty-nine (29) potential
bidders downloaded quotation documents, and by the closing date of Wednesday October 15t"
2008, twenty-three (23) quotations had been received.
The low bid supplied by CNB Computers Inc, Mississauga, ON at $15,707., bid on refurbished
units and was rejected. The second and third low bids, submitted by E Couves Inc., Princeton,
ON at $19,842.80 and $20,136.60, did not bid on the models requested and were rejected.
The following quotations were received
CNB Computers Inc. Mlssissauga, ON $15,707.00
E Couves Inc. (Alternative #2) Princeton, ON $19,842.80
E Couves Inc. (Alternative #3) Princeton, ON $20,136.60
Genx Solutions Toronto, ON $25,092.78
Amsdell Richmond Hill, ON $25,406.45
CDW Canada Etobicoke, ON $25,528.06
ELCO Systems Inc. Markham, ON $25,673.60
E Couves Inc. (Alternative #1) Princeton, ON $25,944.80
Office Depot Toronto, ON $26,319.28
Ederick Associates Inc. Mississauga, ON $26,622.80
Compugen Inc. Waterloo, ON $27,346.00
Audcomp Computer Systems Hamilton, ON $27,985.58
E Couves Inc. Princeton, ON $28,204.80
ASCA Office Solutions Toronto, ON $28,702.00
MDG Computers Canada Inc. Oakville, ON $28,769.80
Southwest Surveillance Systems Niagara Falls, ON $29,284.63
Office Depot Toronto, ON $29,506.11
SHI Orangeville, ON $29,673.80
Duocom Canada Inc. Richmond Hill, ON $29,996.30
Evolution Presentation Technologies Thunder Bay, ON $30,191.34
Cenof Services Inc. Toronto, ON $30,418.38
IE Connection OPT Markham, ON $30,532.60
IMAC Concord, ON $30,878.83
The quotations were reviewed by T. Morden, Office Systems Specialist, D. Murray, Manager of
Client Services, and J. Straus, Buyer, who concurwith the above recommendation.
FINANCIAL IMPLICATIONS
Funding will be provided from Index 338095 -Computer Reserve Fund
REVENUES
Current Balance 338095 as of October 20t", 2008
Additional Revenue Projected
Total Revenue Projected
EXPENSES
Quotation Q08-088 $25,092.78
Less G.S.T. Rebate ($ 1,110.30)
$23, 982.48
Existing Encumbrances
Projected Expensed (Unencumbered)
TOTAL
Surplus
$ 849, 771.70
126 851.66
$ 976, 623.36
$ 23, 982.48
$158,018.21
$100, 000.00
$ 282, 000.69
$ 694, 622.67
* Any surplus in this account will be used to fund future expenses related to computers
Dan Chapman, CA, MPA
General Manager of Financial
Services & City Treasurer
Larry Gordon, CPPO
Director of Purchasing
Purchasing Quote -Computer Monitors
Funded from Index 338095 -Computer Reserve Fund
Funding Sources
Current Balance 338095, as at Oct 20, 2008 849,771.70
Additional Revenue Projected 126,851.66
Total Revenue Projected 976,623.36
Projected Expenditures
Quote Request (Q08-088) 23,982.48
Existing Encumbrances 158,018.21
Projected Expenses (Unencumbered) 100,000.00
Total Expenditures Projected 282,000.69
Projected Surplus 694,622.67
INote: All amounts above are net of GST rebates.
*Any surplus in this account will be used to fund future expenses related to computers.
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