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HomeMy WebLinkAboutCouncil Minutes - 2003-01-20 SJANUARY 20, 2003 SPECIAL COUNCIL MINUTES CITY OF KITCHENER A special meeting of City Council was held at 12:50 p.m. this date, Chaired by Mayor C. Zehr with all members present. Notice of this special meeting had been previously given to all members of Council by the City Clerk pursuant to Chapter 25 (Council Procedure) of the Municipal Code. Council considered the 2003 Capital and Operating Budget recommendations arising from the Finance and Corporate Services Committee meeting of this date. Moved by Councillor B. Vrbanovic Seconded by Councillor C. Weylie "That the Finance and Corporate Services Committee report be adopted." Carried. Council was in receipt of report CRPS-03-010 (R. Gosse), dated January 6, 2003, recommending a fee for the commissioning of documents. Councillor B. Vrbanovic requested more information regarding what documents and forms would this fee apply to and whether or not any commissioning performed by Councillors would be included. G. Sosnoski replied that under the recommendation, foreign pensions and regular City business forms and documents would not be subject to a fee, only those documents and forms deemed to be non-core business. Members of Council expressed a reluctance to add another service fee and requested further information regarding the number of documents and forms commissioned by the Office of the City Clerk. J. Fielding suggested that the item be deferred in order to acquire more data. Moved by Councillor B. Vrbanovic Seconded by Councillor J. Gazzola "That report CRPS-03-010 be referred back to staff for further information regarding the number of documents and forms to be commissioned and to report back to Council in June, 2003." Carried. Councillor G. Lorentz advised of a letter circulated to members of Council from Mr. Ted Arnott, MPP, Waterloo-Wellington, concerning transportation needs in the Waterloo Region and he requested that staff prepare a report for the next Council meeting. Moved by Councillor G. Lorentz Seconded by Councillor C. Weylie "That Council meet in-camera this date to consider three matters subject to solicitor-client privilege." Carried. Moved by Councillor B. Vrbanovic Seconded by Councillor G. Lorentz "That leave be given the Mover and Seconder to introduce a by-law to confirm all actions and proceedings of the Council and that the same be taken as read a first, second and third times, be finally passed and numbered 2003-12 by the Clerk." Carried. On motion, the meeting adjourned at 1:00 p.m. MAYOR CLERK JANUARY 20, 2003 SPECIAL COUNCIL MINUTES - 20 - CITY OF KITCHENER REPORTS ADOPTED BY COUNCIL FINANCE AND CORPORATE SERVICES COMMITTEE - 2003 Operatin.q Bud.qet That the 2003 Department Operating Budget, resulting in a 2003 levy for general purposes of $65,099,551., be approved. That an increase in the 2003 tax rate, excluding tax policy changes, be approved at an estimate of 2.33% 3. That assessment growth be budgeted at 2.33% for 2003. That in 2003, a $50.00 Tax Credit pursuant to the Municipal Elderly Residents Assistance Credit Program be approved, but that no new names be added to the present list. 5. That the following 2003 Budgets for municipal enterprises be approved: Revenues Expenses Surplus (Deficit) · Fleet $ 6,937,297 $ 6,937,297 $ 0 · Doon Golf Course 1,589,361 1,411,997 177,364 · Rockway Golf Course 1,551,430 1,545,142 6,288 · Gasworks 77,168,574 75,193,607 1,974,967 $ 87,246,662 $ 85,088,043 $ 2,158,619 6. That the 2003 net transfer to/from Reserves be approved as presented, subject to any changes outlined in this report. 7. That the following 2003 Board Appropriations be approved: · Kitchener Public Library Board · Centre in the Square $6,406,592 $1,165,883 That the City of Kitchener contribute $134,000. to Canada's Technology Triangle in 2003, with future contributions to be reviewed at the end of 2003. That 2003 funding to Communitech Technologies Association Inc. be increased by $30,000. in 2003; subject to Communitech receiving proportional increases in funding from the Region of Waterloo and Cities of Cambridge and Waterloo. 10. That the City of Kitchener manage its own visitor information and concierge service location as part of a pilot project in Your Kitchener Store located at 183/185 King Street West effective April 1,2003; and, That the Mayor and Clerk be authorized to execute an agreement, satisfactory to the City Solicitor, with 5363557 Ontario LTD regarding a lease of 183/185 King Street West for a period of 1 year commencing January 15, 2003, with an option to renew/extend, as set out in Chief Administrative Officer report CAO-03-001; and, That Corporate Communications and Marketing manage the 2003 Tourism program; and, That the 2003 Comprehensive Business Plan for Tourism attached to Chief Administrative Officer report CAO-03-001 be adopted; and, That an additional $70,630 be approved for the City's 2003 tourism budget to provide sport tournament/event marketing; and, That staff work with the tourism industry and examine all opportunities to participate in regional destination marketing initiatives; and further, JANUARY 20, 2003 SPECIAL COUNCIL MINUTES - 21 - CITY OF KITCHENER REPORTS ADOPTED BY COUNCIL FINANCE AND CORPORATE SERVICES COMMITTEE - (CONT'D) 2003 Operatin,q Bud,qet, (Cont'd) 10. (Cont'd) That Corporate Communications report to Council on October 6, 2003 with a full analysis of the impact of the visitor information and concierge service pilot project. 11. That a draw of $50,000. be approved for the Business Enterprise Centre from their 2002 contingent grant. 12. That a contingent grant of $25,000. be established for the Business Enterprise Centre in 2003; and further, That the Manager of the Business Enterprise Centre obtain approval from the Finance & Corporate Services Committee the first time a draw on this contingent grant is required. 2003 Capital Bud,qet and Forecast 13. That the Capital Forecast 2003-2012 be approved as recommended, with expenditures in the years 2003-2012 totalling $430,842,000. 14. That $1,744,000 of debenture financing be approved for the Market included in the Capital Forecast for the year 2003, term not to exceed 10 years. 15. That the following projects included in the Capital Forecast for 2003 be financed from the Development Charges Reserve Fund, in the following priority, namely: ($'ooo) · Shirley/Lackner Blvd Extension 3,167 · Doon Mills Road 500 · Park Street/CNR Tracks to Devon 157 · Victoria/Walnut to King 183 · Victoria/King to Margaret 40 · Victoria Street North Pumping Station 391 · Major Park Development 119 · General Park Development 61 · Community Trails 36 · City Share of Subdivisions 106 · Library Headquarters Feasibility Study 45 · Stoke Drive Pumping Station 87 · NewWatermains 175 $ 5,067 Projects with Development Charge Funding - Front End Financing With Credit: ($'ooo) · Henry Sturn Greenway 530 · Detweiler Greenway 308 · Middle & South Strasburg Trunk Sewer 2,417 · Grand River South Sewage Facility 3,478 · Middle/South Strasburg Watercourse 438 · Strasburg Road 1,020 $ 8,191 JANUARY 20, 2003 SPECIAL COUNCIL MINUTES - 22 - CITY OF KITCHENER REPORTS ADOPTED BY COUNCIL FINANCE AND CORPORATE SERVICES COMMITTEE - (CONT'D) 2003 Capital Bud.qet and Forecast, (Cont'd) 15. (Cont'd) And further, that it is understood that none of the above noted projects will be commenced unless there are sufficient uncommitted monies in the Development Charges Reserve Fund to complete them; otherwise the above projects will be front end financed by the appropriate developers. 16. That no action be taken on Tender T02-063 for the Charles and Benton Parking Garage; and, That Council confirms its commitment to Downtown parking needs; and, That the $8.1M be retained in the Capital Budget to address Downtown parking and other capital needs of the municipality; and further, That staff review other options to achieve the development of a parking solution within the allotted funding. 17. That the Terms of Reference attached to staff report FCS-02-236, pertaining to a study of the feasibility of developing new industrial lands on the City's west side in the area west of Fischer- Hallman Road and south of Bleams Road, be supported in principle and a consultant be retained to undertake the study; and, That a steering committee composed of select members of the Economic Development Advisory Committee and staff, be established to work with the consultant; and further, That funding at a upset limit of $50,000 be allocated in the 2003 Capital Budget toward all aspects of the project. 18. That the Victoria Hills Community Centre expansion be included in the year 2005 of the 10 Year Capital Forecast 2003-2012; and, That a new Chandler-Mowat Community Centre be included in 2005-2006 of the 10 Year Capital Forecast 2003-2012; and further; That by the time the 10 Year Capital Forecast 2004-2013 is discussed, staff submit a report to the Finance & Corporate Services Committee addressing the following: · priorities for community centre construction, · how new community centre construction can be financed; · how areas of the City without community centres can receive funding for programming space in existing buildings; and, · the development of partnerships to finance operating and capital costs for new community centres.