HomeMy WebLinkAboutExpression of Interest - E05-087 - Consultant - Civic Centre Heritage Conservation District Study & PlanDate: February 21sT, 2006
To: Mayor Carl Zehr and Members of Council
Subject: E05-087 -Consultant Services -Civic Centre Neighbourhood Heritage Conservation
District Study & Plan
RECOMMENDATION
That Expression of Interest E05-087, Consultant Services -Civic Centre Neighbourhood
Heritage Conservation District Study and Plan, be awarded to Stantec Consulting Ltd., Kitchener
at their fee of $59,952.53, including disbursements of $4,150.40 and G. S. T., based on a
satisfactory contract being negotiated and further that the Director of Purchasing be authorized to
execute an agreement satisfactory to the City Solicitor.
REPORT
In accordance with Chapter 170 of the Municipal Code pertaining to the Selection of
Professional Services/Consultants, a Consultant's Review Committee was established consisting
of L. Bensason, Heritage Planner, J. Willmer, Director of Planning, Z. Janecki, Heritage
Kitchener Representative, L. Gorman, Property Owner Representative, D. Killion, Property
Owner Representative, and L. Gordon, Director of Purchasing.
Expressions of interest were advertised on the City of Kitchener and the Canadian Association of
Professional Heritage Consultants websites. By the closing date of Friday December 2nd, 2005,
five (5) responses had been received. The Review Committee met on Tuesday January 3'd, 2006
to review the submissions. Three respondents were selected for further interviews.
The Review Committee met on Friday February 17th, 2006 to interview the shortlisted
candidates. The Committee elected to award the project to Stantec Consulting Ltd., Kitchener.
A listing of the responding parties follows for your reference.
Stantec Consulting Ltd., Kitchener
Office for Urbanism, Toronto
Landplan Collaborative Ltd., Guelph
Commonwealth Historic Resource Management Ltd., Perth
Jill Armstrong, Project Management, Kitchener
On October 4~', 2004 Council provided City staff with direction to initiate work on the possible
establishment of a Heritage Conservation District in the Civic Centre Neighbourhood (DTS 04-
139). After receiving positive feedback from property owners at a public meeting held on
February 22, 2005 (attended by the Ward Councillor) and receiving the names of property
owners volunteering to form part of a working Heritage District Steering Committee; City staff
prepared Terms of Reference which have been included in an Expression of Interest to
hire professional heritage consultants to undertake work on preparing a Heritage District Study
and Plan for the Civic Centre Neigbourhood .
FINANCIAL IMPLICATIONS
Funding will be provided from index 715075 -Heritage District General Provision
Index 715075 $95,889.19
E05-087 (including G.S.T.) $59,952.53
Less G.S.T. Rebate ($ 3,922.13)
$56,030.40 $56,030.40
Balance
$39,858.79
* The balance will be used to cover wages for the Assistant Heritage Planner's part-time wages
for the next year. We may also require funding for contingencies to be used for printing,
advertisements, public meetings, and possibly for the Consultants to participate in an additional
one or two public meeting. Any remaining balance will be used as part of the next HCD project
in 2008-2009.
L. Gordon
Director of Purchasing