HomeMy WebLinkAboutTender - T05-078 - Printing City of Kitchener Leisure MagazineDate: November 16~', 2005
To: Mayor Carl Zehr & Members of Council
Subject: TOS-078 -Printing of City of Kitchener Leisure Magazine
RECOMMENDATION
That tender TOS-078, Printing of City of Kitchener Leisure Magazine, be awarded to CanWeb
Printing Inc., Grimsby, Ontario, at their tendered price of $111,136., including G.S.T. & P.S.T.,
with an option to renew for an additional one (1) year period, based on budget availability.
REPORT
Tenders were requested from twenty (20) potential bidders, an additional seventeen (17) picked
up from the Internet, advertised publicly in The Record, the City of Kitchener web site and on
the Internet through the Ontario Public Buyers Electronic Tendering Information System. By the
closing date of Thursday October 20~', 2005, thirteen (13) tenders had been received.
Four separate pricing options were requested from each bidder for the printing of this publication
four times per year in order to determine what the City could best receive for our budget dollars:
• Option "A" - 301b. standard white newsprint -black plus one PMS colour
• Option "A1" - 30 lb. standard white newsprint -black plus one PMS colour, with an
additional 4 page insert
• Option "B" - 35 lb. alternative offset -black plus one PMS colour
• Option "B 1" - 35 lb. alternative offset -black plus one PMS colour, with an additional 4
page insert
The low bid was received from St. Josephs Digital Solutions, Richmond Hill who erroneously
submitted pricing on the printing of one issue per year as opposed to the four we requested.
Following the adjustment of their bid, this company was no longer the low bid.
The decision has been made to recommend option "A" in keeping with budget constraints, with
an option to renew this tender for an additional one (1) year period with the low bidder, CanWeb
Printing Inc., Grimsby.
The following tenders were received:
Option "A" Option "Al" Option "B" Option "B1"
CanWeb Frinting Grimsby $111,136.00 * $131,088.50 No Bid No Bid
Ricter Web Frinting Brantford $112,708.97 $133,408.97 $136,758.92 $157,272.75
McLaren Press Graphics Bracebridge $112,811.00 $127,634.00 $133,798.00 $150,271.00
Performance Printing Smith Falls $119,288.35 $137,852.80 $141,324.65 $159,889.10
Central Ontario Web Barrie $119,596.55 $137,469.85 $146,114.40 $164,271.75
Oxford Web Frinting Woodstock $120,141.65 $136,536.05 $147,267.85 $163,662.25
Beacon Harold Printing Stratford $122,991.35 $136,300.30 $154,748.60 $168,058.70
Solisco Frinters Scarborough $125,752.50 $140,426.50 $166,796.00 $181,470.00
Q.W. Web Frinting Oakville $128,770.90 $145,364.02 $157,823.88 $174,814.45
Hamilton Web Frinting Hamilton $137,223.57 $162,356.58 $169,536.49 $194,662.52
St. Joseph Digital~da~usc~a~ Richmond Hill $138,000.00 $173866.20 $145,714.20 $184,690.00
CMI Canada Markham $173,275.10 $214,388.75 $210,570.75 $251,724.65
Webcom Scarborough $291,893.00 $334,535.00 $307,326.00 $344,586.00
The submissions were reviewed by T. Marr, Manager, Marketing & Creative Services, who
concurs with the above recommendation.
The price increase over printing of the 2005 Leisure Magazine is 16%.
FINANCIAL IMPLICATIONS
Funding will be provided from 150109 - 1240 -Corporate Communications/Leisure Magazine -
Brochures
150109 - 1240 (2006 Budget) $103,000.
Tender TOS-078 (including G.S.T. & P.S.T.)$ 111,136.00
Less G.S.T. Rebate $ (6,764.80)
Less P.S.T. Exemption for Publications $ (7,731.20)
$ 96,640.00 $ 96,640.
BALANCE $ 6,360.
There is the option to renew for one subsequent year (2007) with pricing to be negotiated with
CanWeb Printing and subject to budget availability.
The balance will be used for the delivery of the Leisure Magazine.
Larry Gordon
Director of Purchasing