HomeMy WebLinkAboutTender - T05-079 - Printing City of Kitchener Your Kitchener Newsletter- ~ ~
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Date: October 31~r, 2005
To: Mayor Carl Zehr & Members of Council
Subject: TOS-079 -Printing of City of Kitchener Newsletter (Your Kitchener
RECOMMENDATION
That tender TOS-079, Printing of City of Kitchener Newsletter (Your Kitchener), be awarded to
The Record, a Division of Torstar, Kitchener, Ontario, at their tendered price of $51,865.,
including G.S.T. & P.S.T., with an option to renew for two (2) additional one-year terms, based
on budget availability.
REPORT
Tenders were requested from eleven (ll) potential bidders, an additional seven (7) picked up
from the Internet, advertised publicly in The Record, the City of Kitchener web site and on the
Internet through the Ontario Public Buyers Electronic Tendering Information System. By the
closing date of Thursday October 20~', 2005, nine (9) tenders had been received.
Pricing was provided for the printing of this publication six times per year (Option "A") and also
for twelve times per year (Option "B"). The decision has been made to print six times per year
with an option to renew this tender for two (2) additional one-year terms from the low bidder,
The Record of Kitchener.
The following tenders were received:
Option "A" Option "B"
(Printing six (6) times (Printing twelve (12)
in 2006) times in 2006)
The Record Kitchener $51,865.00 * $ 91,172.00
McLaren Press Graphics Bracebridge $52,444.00 $ 98,592.00
Q.E. Web Printing Oakville $61,531.51 $123,063.02
Central Ontario Web Barrie $63,641.50 $121,330.11
Ricter Web Printing Brantford $63,654.80 $120,628.10
Essence Communications Belleville $65,738.46 $137,651.09
Solisco Printers Scarborough $70,242.00 $135,424.00
Hamilton Web Printing Hamilton $80,687.13 $145,464.53
CMI Canada Markham $95,583.40 $181,690.97
The submissions were reviewed by T. Marr, Manager, Marketing & Creative Services, who
concurs with the above recommendation.
The estimated cost for the printing of the Your Kitchener Newsletter was $50,000.
FINANCIAL IMPLICATIONS
Funding will be provided from 150104 - 1240 -Corporate Communications -Brochures
150104- 1240 (2006 Budget) $ 75,000.
Tender TOS-079 $ 51,865.
Less G.S.T. Rebate 3 157.
$ 48,708. $ 48,708.
BALANCE $ 26,292.
There is the option to renew for subsequent years (2007 and 2008) with pricing to be negotiated
with The Record and subject to budget being available.
The balance will be used for delivery of the Your Kitchener Newsletters, printing and related
photography for Annual Report and other City brochures as required by the Corporation to fulfill
communication plans.
Larry Gordon
Director of Purchasing