HomeMy WebLinkAboutExpression of Interest - E06-017 - Consultant - Sports Tourism StrategyDate: March 29th, 2006
To: Mayor Carl Zehr and Members of Council
Subject: E06-017 -Consultant Services -Sport Tourism Strategy
RECOMMENDATION
That Expression of Interest E06-017, Consultant Services, Sport Tourism Strategy be awarded to
Cameron Hawkins & Associates Inc., Toronto, Ontario at their fee of $79,608.00, including
G.S.T., based on a satisfactory contract being negotiated.
REPORT
In accordance with Chapter 170 of the Municipal Code pertaining to the Selection of
Professional Services/Consultants, a Consultant's Review Committee was established consisting
of M. Hildebrand, Interim Director of Community Programs and Services & Athletics, K.
Woodcock, Special Projects Officer, C. Allen, Marketing & Communications Associate, J.
Moore, J. Thompson, A. Davidson, Community Members associated with sporting and local
hospitality industry and L. Gordon, Director of Purchasing.
Expressions of interest were requested from three potential bidders and advertised, on the City of
Kitchener Home Page and on the intereet thorough the Ontario Public Buyers Electronic
Tendering Information System relative to this project. Documents were picked up by seven (7)
interested parties. By the closing date of Friday February 3~d, 2006, four (4) responses had been
received. The Review Committee met on Wednesday February 22nd, 2006 to review the
submissions. A shortlist of three (3) consultants was selected for further interviews.
The Review Committee met on Friday March 24h', 2006 to interview the shortlisted candidates.
The Committee elected to award the project to Cameron Hawkins & Associates, Toronto.
A listing of the responding parties follows for your reference.
PathWise Strategies, Toronto ON
Pier 8 Group/Urban Issues Marketing Hamilton ON
Cameron Hawkins & Associates Toronto ON
Yates, Thorn, & Associates Victoria BC
The City requires a comprehensive market and economic assessment of its current and potential
role in, and the benefits from, sport tourism. The intent of the study is to undertake public and
agency consultation, identify the benefits of alternative sport tourism strategies and the
associated investment, and make recommendations outlining a sport tourism strategy which
substantiates the directions the City of Kitchener wishes to follow over multiple levels including
regional, provincial, national and international events.
FINANCIAL IMPLICATIONS
Funding will be provided from index 631825 -Sport Tourism -General
Index - 631825 $95,045.25
E06-017 $79,608.00
Less G.S.T. Rebate ($ 5,208.00)
$74,400.00 $74,400.00
BALANCE $20,645.25
* The balance will be used for costs associated with bid preparations at the KMAC and other
costs associated with sport tourism in the community.
Larry Gordon
Director of Purchasing