HomeMy WebLinkAboutExpression of Interest - E06-039 - Consultant - Huron Natural AreaDate: Apri125~', 2006
To: Mayor Carl Zehr and Members of Council
Subject: E06-039 -Consultant Services -Huron Natural Area
RECOMMENDATION
That Expression of Interest E06-039, Consultant Services -Huron Natural Area, be awarded to
Dougan & Associates -Ecological Consulting Services, Guelph, Ontario at their estimated fee of
$196,696.71, including disbursements of $16,711.70 and G.S.T., based on a satisfactory contract
being negotiated and an upset fee being established and further that the Mayor and City Clerk be
authorized to execute an agreement satisfactory to the City Solicitor.
REPORT
In accordance with Chapter 170 of the Municipal Code pertaining to the Selection of
Professional Services/Consultants, a Consultant's Review Committee was established consisting
of G. Hummel, Manager Park Planning, Development & Operations, D. Ritz, Supervisor of
Design & Development, D. Schmitt, Urban Forest Technologist, and L. Gordon, Director of
Purchasing.
Expressions of Interest were advertised in The Record, on the City of Kitchener Home Page and
on the Internet thorough the Ontario Public Buyers Electronic Tendering Information System
relative to this project. Documents were picked up by twenty-three (23) interested parties. By
the closing date of Wednesday April 5~', 2006, eight (8) responses had been received. The
Review Committee met on Monday April l0a', 2006 to review the submissions. A shortlist of
three (3) Consultants was selected for further interviews.
The Review Committee met on Monday April 24a', 2006 to interview the shortlisted candidates.
The Committee elected to award the project to Dougan & Associates -Ecological Consulting
Services, Guelph, Ontario.
A listing of the responding parties follows for your reference.
Marshall Macklin Monaghan Limited Thornhill, ON
Totten Sims Hubicki Associates Kitchener, ON
Dougan & Associates Ecological Consulting Services Guelph, ON
North-South Environmental Inc. Campbellville, ON
EDA Collaborative Inc. Toronto, ON
AMEC Earth & Environmental (of AMEC Americas Ltd.) Mississauga, ON
Gartner Lee Limited Clarksburg, ON
Harrington & Hoyle Ltd., Landscape Architects Cambridge, ON
The City of Kitchener is proposing to implement the first phase of Huron Natural Area (HNA)
Master Plan. HNA is Kitchener's largest and one of its' most valuable natural areas. This
unique project will require the expertise of amulti-discipline environmental planning &
development team that will update and implement parts of the existing Master Plan. Financial
support for the current HNA initiatives is partially funded by Superbuild funding that must be
expended by December 2006. All present and future HNA initiatives will recognize the
importance of preserving the original HNA vision of creating a special and precious place where
people can experience and learn about nature in the city while setting standards of community
stewardship and harmony with our urban area.
FINANCIAL IMPLICATIONS
Funding will be provided from index 677721 -Huron Natural Area
REVENUES
Contribution from Capital $ 277,600.00
Contribution from Parkland Reserve $ 491,600.00
Superbuild Fund $ 683,000.00
Surplus from sale of Trillium Lands $ 299,292.00
TOTAL $1,751,492.00
EXPENSES
Construction Costs $1,545,492.00
Consulting Fees $196,696.71
Less G.S.T. Rebate ($ 12,868.01)
$183,828.70 $ 183,828.70
Miscellaneous $ 6,000.00
TOTAL EXPENSES $ 1,735,320.70
BALANCE $ 16,171.30
* Any surplus funds remaining at the end of the project will be closed out 36% to the Capital
Surplus Account and 64% to Parkland Reserve.
Larry Gordon
Director of Purchasing