HomeMy WebLinkAboutQuotation - Q06-053 - Outdoor Sign Upgrade - Kitchener Memorial Auditorium ComplexDate: September 5~', 2006
To: Mayor Carl Zehr & Members of Council
Subject: Q06-053 -Outdoor Sign Upgrade -Kitchener Memorial Auditorium Complex
RECOMMENDATION
That quotation Q06-053, Outdoor Sign Upgrade -Kitchener Memorial Auditorium Complex, be
awarded to Cox Signs Limited, Walkerton, Ontario at their quoted price of $48,008., including
P.S.T. & G.S.T.
REPORT
Quotations were sent to twenty-seven (27) known Contractors and by the closing date of
Tuesday August 8~', 2006, six quotations had been received.
The lowest bid submitted from Forward Signs Inc., Toronto was not signed and was rejected.
The second lowest bid from Cox Signs Limited, Walkerton was to specification and was fully
compliant.
K. Kugler, Manager, Kitchener Memorial Auditorium & Arenas, has reviewed the quotation and
concurs with the above recommendation.
In June, Council received CSD-06-077 report from K. Baulk, Director of Enterprise, regarding
the sign replacement. Council authorized up to $75,000 for the replacement of the two signs.
An outdoor double-faced message centre was installed ten years ago on the City-owned parcel of
land on Ottawa Street by the expressway off ramp. The sign is used to advertise upcoming event
activity scheduled at the Aud and as a revenue source, currently generating $13,000. in revenue
annually. The revenue has been used to offset the original capital cost. The original capital costs
for the message centre, including the sign pylon, electrical upgrades and installation was
$185,000. Todate there is a deficit balance in the capital account of $22,000.
The sign is aging and the technology is outdated. During the last two years, significant dollars
have been invested maintaining the sign and additional dollars are required once again to make
the sign operational. Annually, the operating costs for the light bulbs are $4,000. and the utility
bill averages $6,000.
Currently the sign on Ottawa Street has one side of the message centre turned off and the other
side is running at approximately 80% of its capacity. As a result of winter damage, the repair
and replacement of the bulbs will cost in excess of $6,000. and lost revenues for a sign running at
partial capacity is costing approximately $1,000. per month. Due to the significant investment
required to maintain the screens, staff undertook a review of the current operating costs of the
message board and a review of the new technologies now available in outdoor signs.
FINANCIAL IMPLICATIONS
Funding will be provided from index 646016 -Cap/Aud Complex -Aud Entrance Sign
Funding will be provided through revenues from advertising and transfers from Facilities
Management energy savings and transfers from Kitchener Memorial Auditorium Complex
operating accounts over a five (5) year period.
~r~
Larry Gordon
Director of Purchasing