HomeMy WebLinkAboutTender - T06-002 - Road and Surface Construction- 7
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Date: March 15, 2006
To: Mayor Carl Zehr & Members of Council
Subject: T06-002 -Road and Surface Construction
RECOMMENDATION
That tender T06-002, Road and Surface Construction, be awarded to Four Seasons Site Development
Ltd., Mississauga, at their tendered price of $3,912,359.24, including G.S.T., and further that the Mayor
and City Clerk be authorized to execute an agreement satisfactory to the City Solicitor.
REPORT
Tenders were advertised publicly in The Record, The Daily Commercial News, the City of Kitchener web
site and on the Internet through the Ontario Public Buyers Electronic Tendering Information System. Ten
(10) potential bidders picked up tender documents, and by the closing date of Thursday February 16~',
2006, four (4) tenders had been received.
The tender submissions were reviewed by E. Saunderson, Design & Construction Project Manager,
Engineering Services, for accuracy and no mathematical errors or omissions were found and who concurs
with the above recommendation.
The following tenders were received:
Four Seasons Site Development Ltd. Mississauga $3,912,359.24
Steed & Evans Limited Kitchener $4,088,986.28
Lafarge Paving & Construction Kitchener $4,289,133.14
Capital Paving Inc. Guelph $4,346,193.88
Four Seasons Site Development Ltd. of Mississauga, Ontario do not have previous work experience with
the City of Kitchener but have provided proof of contractor ability in accordance with the Form of Tender
enclosed in the contract documents. The references have been check and it is the opinion of Engineering
Services that Four Seasons Site Development Ltd. of Mississauga, Ontario is qualified to perform the
work.
As part of a three year cyclical review process, the City of Kitchener's roadway network is evaluated by
consulting engineers in terms of surface distress, ride comfort and structural adequacy. Collectively, these
evaluations determine an overall pavement quality rating for each road section within the entire network.
As a result of this network survey, a performance prediction model is created and an overall need analysis
is performed. Typically, pavement quality ratings will decrease over time and it is necessary to model
deterioration ratings or values in order to estimate network need requirements. The final results of this
evaluation process is a recommended pavement improvement program stating which pavement sections to
rehabilitate, the year in which rehabilitation should be implemented, and the type of rehabilitation.
Once completed, the Asset Management group of Engineering Infrastructure will analyse this information
and compare this data in relationship with additional assets located within the road right-of-way. Such
assets include sidewalks, curbs, gas, water, storm and sanitary sewers. Upon this asset assessment or
evaluation, a road improvement program is prepared and implemented on an annual basis; this program is
called Road and Surface Construction.
FINANCIAL IMPLICATIONS
SOURCE OF FUNDS
Index 852319 -Resurfacing of Various City Streets $3,213,025.40
852244 -Major Imp-Various City Streets $ 115,700.00
852018 -Downtown Streetscape $ 600,602.58
TOTAL $3,929,327.98
EXPENSES
Tender T06-002 $3,912,359.24
Less G.S.T. Rebate ($ 255,948.74)
TOTAL $3,656,410.50 $3,656,410.50
BALANCE $ 272,917.48
The balance represents Capital Funding Source for staff salaries, detours and material testing. As such,
the balance of funding will be used for additional project costs beyond the scope of work summarised
within the contract, and, have been taken into consideration throughout the tendering process.
Larry Gordon
Director of Purchasing