HomeMy WebLinkAboutTender - T06-027 - Furniture StandardDate: May 23~d, 2006
To: Mayor Carl Zehr & Members of Council
Subject: T06-027 -Furniture (Standard) for City of Kitchener
RECOMMENDATION
That tender T06-027, Furniture (Standard) for City of Kitchener, be awarded to Inscape
Corporation, Cambridge, Ontario, at their adjusted tendered price of $313,992.72, including
G.S.T. & P.S.T., and that the City purchase furniture from Inscape Corporation for an additional
four (4) years, with an option to renew the agreement for one (1) additional five (5) year period,
subject to mutual agreement.
REPORT
Tenders were requested from ten (10) potential bidders, advertised publicly in The Record, the
City of Kitchener website and on the Internet through the Ontario Public Buyers Electronic
Tendering Information System. By closing date of Thursday April 27~', 2006, six (6) bids had
been received.
The following bids were received:
Total Bid Price Adjusted Bid Price
Inscape Corporation Cambridge $305,481.09 $313,992.72
Knoll Toronto $319,552.18
AtWork Office Interiors Cambridge $330,068.80
Basics Office Furniture Waterloo $373,549.17
Basics Office Furniture Waterloo $392,324.52
Prestige Business Interiors Waterloo $419,440.46
Budget estimate for this project was estimated at $300,000.
The low bid contained mathematical errors that have been corrected and did not affect the
rankings.
A Committee consisting of R Martinez, Project Co-ordinator/Draftsperson, A. Tanner,
Supervisor of Office Services, and L. Stecho, Supervisor of Purchasing, visited the showrooms
of the three low bidders to review the furniture being offered and concur with the above
recommendation.
As stated in report CRPS-06-002, City Hall is now at capacity on several floors. Staff growth is
inevitable over time. The strategy is to deal with this growth by decentralizing and by modifying
our office standards to smaller offices for most positions. In the process of reducing office sizes,
we need to revise the furniture standards to achieve higher efficiency. This efficiency will allow
for growth in staff without requiring an addition to the building in the foreseeable future. This
approach is significantly cheaper than it would be to build an addition.
FINANCIAL IMPLICATIONS
Funding will be provided from Index 526240 -City Hall Furniture -Floors 5, 8, and 9.
REVENUES
Contribution from Building Enterprise $147,000.00
Contribution from Gas $ 21,235.00
Capital out of Current $132,565.00
TOTAL $300,800.00
EXPENSES
T06-027 $313,992.72
Less G.S.T. Rebate ($ 19,112.60)
Balance $294,880.12 $294,880.12
BALANCE $ 5,919.88
* Any surplus will be returned to Capital Surplus
Larry Gordon
Director of Purchasing