HomeMy WebLinkAboutTender - T06-035 - Two 7.5 Cubic Metre U-Shaped Dump BodiesFI N06 -036
Report to: Mayor Carl Zehr and Members of Council
Date of Meeting: 2006 -10 -16
Prepared By: Larry Gordon
Date of Report: 2006 -10 -10
Report No: FIN 06 -036
Subject: T06 -035 — Two (2) 7.5 Cubic Metre U- Shaped Dump Bodies
RECOMMENDATION
That tender T06 -035, Two (2) 7.5 Cubic Meter U- Shaped Dump Bodies, be awarded to Viking
Cives Ltd., Mount Forest, Ontario at their tendered price of $234,254.04, including G.S.T. &
P.S.T.
BACKGROUND
The two dump bodies were approved for replacement in 2006 by the Equipment Review
Committee and $234,233. was budgeted for their replacement.
REPORT
Tenders were requested from four (4) potential bidders, advertised publicly in The Record, on
the City of Kitchener website and the Ontario Public Buyers Electronic Tendering Information
System. By the closing date of Thursday August 10"', 2006, two (2) tenders had been received.
The low bid from Larochelle Equipment of North Augusta, Ontario did not meet specifications
in the following areas: length of dump box, load cover is not air cylinder operated, the dump
body safety props are not at the rear of the box, the planetary drive shaft is direct coupled and not
a two piece coupler as required, there is no side storage tanks for brine and there is no guarantee
that the City's existing plow equipment will hook up to their plow harnesses. The second low
bid from Viking Cives Ltd. meets all specifications.
The following tenders were received:
Larochelle Equipment North Augusta, ON $220,514.76
Viking Cives Ltd. Mount Forest, ON $234,254.04
The tenders were reviewed by M. Born, Manager of Fleet, who concurs with the above
recommendation.
FINANCIAL IMPLICATIONS
Funding will be provided from index 920108 — Fleet Equipment Purchases
BUDGET
Replacement Equipment $2,869,700.
Additionals $ 843,000.
Upgrades $ 98,200.
2005 Approved Purchases Deferred until 2006 $ 204,305.
Total $4,015,205.
EXPENDITURES
Actual YTD Purchases
to September 27t' 2006
$1,548,908.
Encumbrances
$1,083,106.
Tender T06 -035
$234,254.
Less G.S.T. Rebate
($ 12,329.)
$221,925.
$ 221,925.
Tender T06 -083
$322,198.
Less G.S.T. Rebate
( 16 958.)
$305,240.
$ 305,240.
Outfitting for tenders
$ 88,154.
Budget for remaining equipment
$ 687,179.
Total
$3,934,512.
Projected Surplus $ 80,693.
Larry Gordon
Director of Purchasing