HomeMy WebLinkAboutTender - T06-036 - 4 Diesel Powered Articulated Utility Tractors - Sidewalk Snow Plowing & Lawn MowingTENDER T06 -036
Date: May 1", 2006
To: Mayor Carl Zehr & Members of Council
Subject: T06 -036 — Four (4) Rubber Tire Four Wheel Drive Diesel Powered Articulated
Utility Tractors for Sidewalk Snow Plowing and Lawn Mowing
RECOMMENDATION
That tender T06 -036, Four (4) Rubber Tire Four Wheel Drive Diesel Powered Articulated Utility
Tractors for Sidewalk Snow Plowing and Lawn Mowing, be awarded to Work Equipment Ltd.,
Courtland, Ontario at a total bid price of $494,934.70 which includes four (4) optional salt/sand
spreaders at a cost of $25,300., four (4) 14 -foot front mounted rotary mowers at a cost of
$72,220., three (3) snow blowers at a cost of $27,934.65, one (1) sidewalk sweeper at a cost of
$7,460.05, four (4) sets of turf tires at a cost of $10,120., less trade -in of two Trackless LL leaf
blowers at $39,100., including G.S.T. and P.S.T.
REPORT
Tenders were requested from two (2) potential bidders, advertised publicly in The Record, the
City of Kitchener web site and on the Internet through the Ontario Public Buyers Electronic
Tendering Information System. By closing date of Thursday April 6't', 2006, two (2) tenders had
been received.
The following tenders were received:
Champion Road Machinery Sales Brampton $356,960.
Work Equipment Limited Courtland $391,000.
Budget estimate was $540,000. Due to the purchase of four units, a greater discount was
received.
Low bid received from Champion Road Machinery Sales did not meet specifications CKF -90-
2006 as outlined in the tender document, in the following areas:
• Overall cab height on their units was 82.5 ". The requirement was 78.5" due to
Downtown stores having canopies.
• The engine horsepower on their units was 80 hp and the requirement was 110 hp.
• These unit engines are air /oil cooled not water cooled as set out in the specifications.
• Mower decks in the specifications were to be 14 ". These units had mowing decks of 12 ".
The four units we are purchasing will be replacing 956031, 956032, 956033 and 221600 at CSD-
Operations.
The outfitting cost for all four units will be $16,000.
Tenders have been reviewed by M. Born, Manager of Fleet, who concurs with the above
recommendation.
FINANCIAL IMPLICATIONS
Funding will be provided from Index 920108 — Fleet Equipment Reserve
FUNDING FLEET BUDGET
Replacements $2,869,700.00
Additional $ 843,000.00
Upgrades $ 98,200.00
2005 Approved Purchases Deferred to 2006 $ 204,305.00
TOTAL $4,015,205,00 $4,015,205.00
Expenditures to date
$ 192,489.00
Encumbrances
$ 339,298.00
Current Tenders:
T06 -036
$494,935.00
Less G.S.T. Rebate
($ 30,126.00)
$464,808.00
$ 464,808.00
T06 -037
$279,036.00
Less G.S.T. Rebate
($ 16,985.00)
$262,051.00
$ 262,051.00
T06 -043
$125,293.00
Less G.S.T. Rebate
($ 7,627.00)
$117,666.00
$ 117,666.00
Q06 -016
$232,235.00
Less G.S.T. Rebate
($ 14,136.00)
$218,099.00
$ 218,099.00
Outfitting for above tenders $ 21,000.00
Balance for remaining equipment $2,275,014.00
Projected Surplus $ 124,780.00
* The projected surplus will be used for emergency purchases as required.
Larry Gordon
Director of Purchasing