HomeMy WebLinkAboutTender - T06-059 - Residential Alarm Detection and Monitoring DevicesDate: June 26~', 2006
To: Mayor Carl Zehr & Members of Council
Subject: T06-059 -Residential Alarm Detection & Monitoring Devices
RECOMMENDATION
That tender T06-059, Residential Alarm Detection & Monitoring Devices, be awarded to Fire
and Security Technologies Inc., Erin, Ontario, at their tendered price of $328,320., including
G.S.T. and P.S.T.
REPORT
Tenders were requested from six (6) potential bidders, advertised publicly in The Record, the
City of Kitchener website and on the Internet through the Ontario Public Buyers Electronic
Tendering Information System. By the closing date of Thursday June 15~', 2006, three (3)
tenders had been received.
The following tenders were received: Total Bid Price
Tri-Ed Ltd. Mississauga, ON $243,225.00
Fire & Security Technologies Erin, ON $328,320.00
Gerrie Electric Kitchener, ON $468,855.00
The low bid submitted by Tri-Ed Ltd. did not meet specifications in the following areas and was
rejected.
o Base unit did not have a single push button for alarm cancellations
o Base unit did not have a phone extension output jack, it was direct wire
o Base unit did not have a telephone connection cable, base unit required an additional
installation kit for this
o Smoke alarm did not have a silence alarm button
o Additional costs needed to be added for hardware to make the unit a desktop model.
The City of Kitchener has operated the Direct Detect program since 1999. The Kitchener Fire
Department has been utilizing alarm monitoring equipment purchased in bulk in 2000. The
equipment allows for smoke detectors to activate a base unit which in turn then transmits the
alarm signal directly to the Fire Department dispatchers.
The City of Kitchener is currently working with Waterloo Regional Housing for the installation
of several hundred units this fall, as well as utilizing the new product as rental units for new
residential customers. We will be adjusting our rental pricing accordingly to identify the
increased cost in units and to ensure that a cost recovery is maintained.
Tenders were reviewed by T. Beckett, Deputy Fire Chief, who concurs with the above
recommendation.
FINANCIAL IMPLICATIONS
The costs of fire alarm monitoring units are carried in inventory (account 412529-1253) until
such time as they are installed. Of the tender amount, $250,000. will be recovered through a
payment from the Region of Waterloo subsequent to the installation in Regional Housing
properties. The remainder will be recovered over the life of the equipment through rental
agreements.
Larry Gordon
Director of Purchasing