HomeMy WebLinkAboutTender - T06-083 - 10 Dual Rear Wheel Crew Cab and ChassisFI N06 -037
Report to: Mayor Carl Zehr and Members of Council
Date of Meeting: 2006 -10 -16
Prepared By: Larry Gordon
Date of Report: 2006 -10 -10
Report No: FIN 06 -037
Subject: T06 -083 — Ten (10) Dual Rear Wheel Crew Cab and Chassis
RECOMMENDATION
That tender T06 -083, Ten (10) Dual Rear Wheel Crew Cab and Chassis, be awarded to
Stedelbauer Motors Ltd., Kitchener at their tendered price of $322,198.20. including G.S.T. &
P.S.T.
BACKGROUND
The ten (10) Dual Rear Wheel Crew Cab and Chassis units were approved for replacement in
2006 by the Equipment Review Committee and $370,000. was budgeted for the replacements.
REPORT
Tenders were requested from eight (8) potential bidders, advertised publicly in The Record, on
the City of Kitchener website and the Ontario Public Buyers Electronic Tendering Information
System. By the closing date of Thursday September 7t, 2006, eight (8) tenders had been
received.
The two low bids from MacIver Dodge Limited, Newmarket and Milton Chrysler Dodge, Milton
did not meet specifications for crew cabs and were rejected. The third low bid from Stedelbauer
Motors Ltd., meets all specifications.
The following tenders were received:
$2,869,700.
MacIver Dodge Jeep Ltd
Newmarket, ON
$277,664.10
Milton Chrysler Dodge
Milton, ON
$278,593.20
Stedelbauer Motors
Kitchener, ON
$322,198.20
Steve Scherer GMC
Kitchener, ON
$325,059.60
Weiland Ford Sales
Kitchener, ON
$337,542.60
Dixie Ford Sales
Mississauga, ON
$346,708.20
Parkway Ford Sales
Waterloo, ON
$347,130.00
Dixie Ford Sales
Mississauga, ON
$364,720.20
The tenders were reviewed by M. Born, Manager of Fleet, who concurs with the above
recommendation.
$221,925.
$ 221,925.
FINANCIAL IMPLICATIONS
Funding will be provided from index 920108 — Fleet Equipment Purchases
BUDGET
Replacement Equipment
$2,869,700.
Additionals
$ 843,000.
Upgrades
$ 98,200.
2005 Approved Purchases Deferred until 2006
$ 204,305.
Total
$4,015,205.
EXPENDITURES
Actual YTD Purchases to September 27"' 2006
$1,548,908.
Encumbrances
$1,083,106.
Tender T06 -035
$234,254.
Less G.S.T. Rebate
($ 12,329.)
$221,925.
$ 221,925.
Tender T06 -083
$322,198.
Less G.S.T. Rebate
( 16 958.)
$305,240.
$ 305,240.
Outfitting for tenders
$ 88,154.
Budget for remaining equipment
$ 687,179.
Total
$3,934,512.
Projected Surplus $ 80,693.
Larry Gordon
Director of Purchasing