HomeMy WebLinkAboutFIN-08-146 - Antenna Use Agreement with the City of WaterlooI L REPORT 74
Report To: Councillor B. Vrbanovic, Chair, and Members of Finance and
Corporate Services Committee
Date of Meeting: November 17, 2008
Submitted By: Dan Chapman, General Manager of Financial Services
Prepared By: Don Miller, Director of Fleet
Ward(s) Involved: ALL
Date of Report: November 10, 2008
Report No.: FIN-08-146
Subject: Antenna Use Agreement with the City of Waterloo
That the Mayor and Clerk be authorized to sign an Antenna Use Agreement and any necessary
subsequent renewal agreements with The City of Waterloo, said agreement(s) to be to the
satisfaction of the City Solicitor; and further;
That the initial agreement be in effect from July 15, 2008 to June 30, 2013; with options to
renew thereafter at the discretion of the Director of Fleet.
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City Council approved entering into an Antenna use Agreement with the City of Waterloo at its
meeting of August 18, 2008. As a result of further discussion between staff of the City of
Waterloo and the City of Kitchener, final changes have been proposed to the agreement
appended to Report FIN-08-108. These changes include clauses that clarify installation and
maintenance responsibilities, use and ownership, liability and Indemnity, and other general
provisions.
This agreement is to enable a joint initiative between the City of Waterloo and the City of
Kitchener by utilizing existing recently updated two-way radio communications equipment
located at the City of Kitcheners City Hall in conjunction with additional equipment to be installed
by the City of Waterloo. This will allow Waterloo to meet their two-way radio communications
needs as well as enhance the City of Kitchener system. The Kitchener system currently has four
(4) repeaters with an excess of five hundred (500) vehicle and hand held radios. The Waterloo
system includes one (1) repeater and approximately twenty (20) radios. The key benefit is
increasing available capacity for City of Kitchener two way radios when radio repeaters are
operating in a trunked atmosphere including the Waterloo radio repeater. This allows multiple
talk groups to operate at the same time without interfering with each other or having to wait for a
clear channel.
FINANCIAL IMPLICATIONS:
The agreement is to be cost neutral. An agreed $1200 annual levy will be received by the City of
Kitchener from the City of Waterloo to recover costs associated with the use of the antenna.
Don Miller
Director • Fleel
Dan Chapman
General Manager Financial Services