HomeMy WebLinkAboutFIN-08-149 - Project Update for the Corporate Financial & Infrastructure Management System (Delta Project)I L REPORT 74
Report To: Councillor B. Vrbanovic, Chair, and Members of
the Finance and Corporate Services Committee
Date of Meeting: November 17, 2008
Submitted By: Dan Chapman, General Manager of Financial Services
Prepared By: Moez Mehdi, Delta Project Director (2359)
Ward(s) Involved: ALL
Date of Report: November 10, 2008
Report No.: FIN-08-149
Subject: Project Update for the Corporate Financial and Infrastructure
Management System (Delta Project)
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On December 10, 2007, the Delta project officially kicked-off contractually supported IDS
Scheer Canada, SAP Canada Inc., ESRI Canada Inc. and Loki Innovations (RIVA). Council
directed Staff to provide a project status reports on a quarterly basis to ensure that the City was
sufficiently satisfied with the systems being proposed to be implemented.
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Overall, the project continues to make excellent progress, and is trending well from a time
management perspective. The City has completed the Realization Phase of the Delta Project,
which commenced on March 27, 2008 and ended on November 10, 2008. This phase was
comprised of detailed configuration of the system, followed by extensive unit and integration
testing. The project is now in the Final Preparation Phase which culminates on the go-live date
of December 1, 2008. This adjusted go-live date represents a one month improvement over the
original target of December 31, 2008.
The Final Preparation Phase covers the landscape of activities to ensure all the end users are
trained based on the Business Process Procedures. During the month of November, over 400
end users are being trained on the new systems. The "cut- over" to the new system is being
planned and will result in a comprehensive strategy to provide a smooth transition from the old
system to the new one.
The project has a strong focus on risk management. In the previous report to Council on
August 11, the Project Team was tracking 30 active risks, out of which 4 were high in priority.
With a strong focus on risk management the team has mitigated this to only 6 active risks, out of
which 1 risk is still high in priority. The focus on risk management is supported by constant
adjustments to the baseline plan and change management program. Teams within the project
are also being actively engaged to accept, mitigate and eliminate risks.
From a cost management viewpoint, project spending is strictly controlled and within the
allocated budget. Contingencies remain in place for nominal unforeseen expenses and the
work program envisioned after the go-live date. Council has approved project funding of $7.3
million for the Delta Project and, as of October 31, 2008, expenditures are $5.4 million. Current
projections indicate that the total project spend will be within budget. To ensure spending
remains on track, the project's cost management team reviews project finances on a regular
basis.
The next Project Status Report will be provided to Finance and Corporate Services Committee
on March 30, 2009, following the conclusion of the Delta Project.
This report is submitted on behalf of the Delta Project Joint Steering Committee, comprised of:
Dan Chapman, General Manager of Financial Services (Chair)
Joyce Evans, Director of Revenue
Larry Gordon, Director of Purchasing
Mike Grummett, Director of Information Technology
Cynthia Fletcher, Director of Facilities Management
Roger LeBrun, Director of Financial Planning & Reporting
Wally Malcolm, Director of Utilities
Grant Murphy, Director of Engineering
Rosemary Upfold, Director of Accounting
Jim Witmer, Director of Operations
FINANCIAL IMPLICATIONS:
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Dan Chapman, CA, MPA
General Manager of Financial
Services
Moez Mehdi, PMP, MBA
Project Director