HomeMy WebLinkAboutFin & Corp Svcs - 2008-12-01FINANCE & CORPORATE SERVICES COMMITTEE MINUTES
DECEMBER 1, 200$ CITY OF KITCHENER
The Finance and Corporate Services Committee met this date, commencing at 1:21 p.m.
Present: Councillor J. Smola, Vice-Chair
Mayor C. Zehr and Councillors G. Lorentz, J. Gazzola, K. Galloway and C. Weylie.
Staff: C. Ladd, Chief Administrative Officer
D. Chapman, General Manager, Financial Services & City Treasurer
T. Speck, General Manager, Corporate Services
P. Houston, General Manager, Community Services
J. Willmer, Interim General Manager, Development & Technical Services
R. Regier, Executive-Director, Economic Development
S. Turner, Director of By-law Enforcement
C. Fletcher, Director, Facilities Management
J. Sheryer, Assistant City Solicitor
G. Egerdeen, Supervisor, Supervisor, Facilities Management
B. Steiner, Senior Environmental Planner
C. Goodeve, Committee Administrator
1. CRPS-0$-1 $7 - EXEMPTION FROM CHAPTER 450 (NOISE) OF THE MUNICIPAL CODE
- CANADIAN CANCER SOCIETY
The Committee considered Corporate Services Department report CRPS-08-187, dated
November 25, 2008 regarding a request from the Canadian Cancer Society for an exemption
to Municipal Code Chapter 450 (Noise).
On motion by Councillor G. Lorentz -
it was resolved:
"That an exemption to Chapter 450 (Noise) of the City of Kitchener Municipal Code be
granted to the Canadian Cancer Society for their annual Relay For Life event to be
held at Resurrection Catholic Secondary School between the hours of 12:00 noon on
Friday, June 19, 2008 and 8:00 a.m. on Saturday June 20, 2009."
2. FIN-0$-164- DELTA PROJECT -MANAGEMENT CONTRACT EXTENSIONS
The Committee considered Financial Services Department report FIN-08-164, dated
November 21, 2008 requesting an extension of the project management consulting services
contracts for the Corporate Financial and Information Management System (Delta) Project.
In response to questions, Mr. D. Chapman advised that the terms of the subject agreements
were set during the early stages of the Delta Project and at that time the original expiry dates
of April 28, 2009 and June 30, 2009 seemed reasonable. However, to ensure continuity of
project management resources until all activities provided for in the work plan are complete, it
is being recommended that these contracts be extended to the end of 2009.
On behalf of the Committee, Mayor C. Zehr congratulated all of the staff involved with the
Delta Project for being able to have the two major software applications (SAP and Cityworks)
go live one-month ahead of schedule.
On motion by Councillor G. Lorentz -
it was resolved:
"That the Mayor and Clerk be authorized to execute an amending agreement, subject
to the satisfaction of the City Solicitor, with 1614310 Ontario Inc. to extend consulting
services on the Corporate Financial and Infrastructure Management System (Delta)
Project from April 29, 2009 to December 31, 2009 at an estimated cost of $135,200.
plus GST; and further,
That the Mayor and Clerk be authorized to execute an amending agreement, subject to
the satisfaction of the City Solicitor, with CFO Services Group Inc. to extend consulting
services on the Corporate Financial and Infrastructure Management System (Delta)
Project from July 1, 2009 to December 31, 2009 at an estimated cost of $52,920. plus
GST."
FINANCE & CORPORATE SERVICES COMMITTEE MINUTES
DECEMBER 1, 200$ - 1$3 - CITY OF KITCHENER
3. CRPS-0$-1 $5 -PROVISION OF SECURITY ASSISTANCE TO WATERLOO CHILDREN'S
MUSEUM DURING THE WARHOL EXHIBITION
The Committee considered Corporate Services Department report CRPS-08-185, dated
November 21, 2008 regarding the provision of increased security services to the Waterloo
Regional Children's Museum for the duration of "The Art of Andy Warhol" exhibit.
Ms. C. Fletcher advised that staff are able to provide increased patrols and checks of the
building exterior and periodic after-hours checks of closed circuit television cameras at the
location. She added that an agreement has been drafted to protect the City's interests from a
liability standpoint.
In response to questions, Mr. G. Egerdeen outlined that the requested assistance is in
addition to the basic exterior security services already provided by the City as the owner of
the building. He stated that the heightened security measures can be provided within existing
resources.
Councillor J. Gazzola expressed concern that the Children's Museum would not be paying for
the additional services and was advised that the City would be required to obtain a special
licence to undertake any form of cost recovery for security services.
Mayor C. Zehr spoke in support of the request, citing that the Children's Museum is a City
owned building and the heightened security measures could be provided at no additional
cost.
On motion by Mayor C. Zehr -
it was resolved:
"That the Mayor and Clerk be authorized to execute an agreement, subject to the
satisfaction of the City Solicitor, allowing for increased security services to the
Waterloo Regional Children's Museum for the duration of the exhibit entitled "The Art
of Andy Warhol", as outlined in Corporate Services Department report CRPS-08-185."
4. CRPS-0$-1 $$ -COUNCIL POLICY -SNOW EVENTS
The Committee considered Corporate Services Department report CRPS-08-188, dated
November 25, 2008 regarding a draft Council Policy for the administration and enforcement
of the on-street parking prohibition when a "snow event" has been declared.
Mr. S. Turner advised that on October 6, 2008, Council approved amendments to the Uniform
Traffic By-law to prohibit parking on any City street when a "snow event" has been declared.
He stated that as certain aspects of those amendments were seen to be discretionary in
nature, the draft Policy establishes parameters with respect to how a "snow event" is declared
and how the tag and tow by-law is enforced once a declaration has been made. He noted
that whenever it is possible and reasonable to do so, vehicles would be relocated to an area
in close proximity to the subject street.
In response to questions regarding the "snow event" declared by the City on November 30,
2008, Mr. S. Turner advised that at approximately 5:30 a.m. Enforcement staff began
attending locations where Operations staff had identified parked vehicles that were impeding
snow-removal activities. He stated that as of one hour ago, a total of six vehicles had been
towed, adding that by working in conjunction with the public, staff were able to have a
significant number of vehicles removed by their owners. He noted that under normal
circumstances a ticket would be issued when a vehicle is impeding snow removal activities;
however, the provincial government has yet to approve the proposed set fine for this offence.
On motion by Councillor G. Lorentz -
it was resolved:
"That the draft Council Policy relating to the administration and enforcement of snow
events, as attached to Corporate Services Department report CRPS-08-188, be
approved."
FINANCE & CORPORATE SERVICES COMMITTEE MINUTES
DECEMBER 1, 200$ - 1$4 - CITY OF KITCHENER
5. DTS-0$-202 -LOCAL ENVIRONMENTAL ACTION FUND (LEAF)
- EVALUATION METHOD FOR LAY APPOINTMENTS TO STEERING
COMMITTEE
The Committee considered Development and Technical Services Department report DTS-08-
202, dated November 26, 2008 regarding the criteria and process for publicizing and
selecting two citizen advisors to sit on the Local Environmental Action Fund (LEAF) Steering
Committee.
Mr. J. Willmer advised that at the November 17, 2008, Finance and Corporate Services
Committee meeting, staff were directed to provide more information on options to incorporate
citizen input on the LEAF Steering Committee. He stated that staff are proposing that two
citizen advisors be appointed to provide expertise to the Steering Committee reflective of the
goals and objectives of LEAF and / or can add value with respect to their experience as
community leaders in a granting organization. He added that at least one of the two citizen
advisors should provide environmental expertise to the Steering Committee from the areas
outlined in report DTS-08-202. He then reviewed the five different methods that would be
undertaken to attract the citizen advisors, noting that preference would be given to applicants
who live, work, or own property in the City of Kitchener.
Mayor C. Zehr spoke in support of the criteria's conflict of interest provisions, which prescribe
that citizen advisors may not apply for funding from LEAF, nor be associated in any
substantial way with any individual, group or organization applying for funding.
On motion by Councillor G. Lorentz -
it was resolved:
"That the criteria and process for publicizing and selecting two (2) citizen advisors to sit
on the Local Environmental Action Fund (LEAF) Steering Committee, as outlined in
Development and Technical Services Department report DTS-08-202, be approved."
6. ADJOURNMENT
On motion, the meeting adjourned at 1:43 p.m.
Colin Goodeve
Committee Administrator