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REPORT
Report To: Mayor Carl Zehr & Members of Council
Date of Meeting : 2008-12-08
Submitted By: Dan Chapman, General Manager of Financial Services
Prepared By: Larry Gordon, Director of Purchasing (2214)
Date of Report 2008-12-01
Report No: FIN 08-153
Subject: E08-090 -Consultant Services -Road Reconstruction -Madison Avenue
(Mill Street to Schneider Creek)
RECOMMENDATION
That Expression of Interest E08-090, Consultant Services -Road Reconstruction -Madison
Avenue (Mill Street to Schneider Creek}, be awarded to IBI Group, Waterloo, at their estimated
fee of $201,952., including a contingency of $17,485. and G.S.T., based on a satisfactory
contract being negotiated and an upset fee being established, and further that the Mayor and
City Clerk be authorized to execute an agreement satisfactory to the City Solicitor.
BACKGROUND
The infrastructure for the Madison Avenue reconstruction project has generally reached the end
of its' useful life and requires full replacement. All underground services to the property line will
be replaced along with new roadway, curb & gutter and sidewalks. Madison Avenue between
Mill Street and Schneider Creek is approximately 240 m long and is a two lane roadway with
concrete curb and gutter.
REPORT
In accordance with Chapter 170 of the Municipal Code pertaining to the Selection of
Professional Services/Consultants, a Consultant's Review Committee was established
consisting of S. Allen, Manager, Engineering Design and Approvals, J. Oakley, Manager
Engineering Construction, J. Seip, Design Technologist, and L. Gordon, Director of Purchasing.
Expressions of interest were advertised in the Record, on the City of Kitchener Home Page and
the interest through the Ontario Public Buyers Electronic Tendering Information System relative
to this project. Documents were downloaded by five ~5) interested parties. By the closing date
of Wednesday October 15t", 2008, five (5) responses had been received. The Review
Committee met on Thursday October 30t", 2008 to review the submissions. A shortlist of three
(3) Consultants was selected for further interviews.
The Review Committee met on Friday November 14t", 2008 to interview the shortlisted
candidates. The Committee elected to award the project to IBI Group, Waterloo.
A listing of the responding parties follows for your reference.
Stantec Consulting Ltd., Kitchener
IBI Group, Waterloo
Jones Consulting Group Ltd., Barrie
Wardrop Engineering Inc., Mississauga
Trow Associates Inc., Kitchener
FINANCIAL IMPLICATIONS
Funding will be provided from index 852433 -Madison Avenue -Schneider Creek to Mill Street
Financial Report is attached
Dan Chapman, CA, MPA Larry Gordon, CPPO
General Manager of Financial Director of Purchasing
Services & City Treasurer
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