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REPORT
Report To: Mayor Carl Zehr & Members of Council
Date of Meeting : 2008-12-08
Submitted By: Dan Chapman, General Manager of Financial Services
Prepared By: Larry Gordon, Director of Purchasing (2214)
Date of Report 2008-12-01
Report No: FIN 08-144
Subject: E08-078 -Consultant Services -Road Reconstruction -Samuel
Street / Simeon Street / Rohner Avenue
RECOMMENDATION
That Expression of Interest E08-078, Consultant Services -Road Reconstruction -Samuel
Street l Simeon Street l Rohner Avenue, be awarded to The Walter Fedy Partnership, Kitchener
at their estimated fee of $408,234.75, including a contingency of $35,345. and G.S.T., based on
a satisfactory contract being negotiated and an upset fee being established, and further that the
Mayor and City Clerk be authorized to execute an agreement satisfactory to the City Solicitor.
BACKGROUND
The infrastructure for the Samuel I Simeon I Rohner reconstruction project has generally
reached the end of its' useful life and requires full replacement. All underground services to the
property line will be replaced along with new roadway, curb & gutter and sidewalks. Samuel
Street between Frederick Street and Krug Street is approximately 460 m long and is a two lane
roadway with concrete curb and gutter. Simeon Street between Frederick Street and Bingeman
Street is 150 m long and is a two lane roadway with combined concrete and asphalt curb and
gutter. Rohner Avenue between Lancaster Street East and Samuel Street is approximately 320
m long and is a two lane roadway with concrete curb and gutter.
REPORT
In accordance with Chapter 170 of the Municipal Code pertaining to the Selection of
Professional Services/Consultants, a Consultant's Review Committee was established
consisting of S. Allen, Manager, Engineering Design and Approvals, M. Memos, Design &
Construction Project Manager, J. Oakley, Manager Engineering Construction, and L. Gordon,
Director of Purchasing.
Expressions of interest were advertised in the Record, on the City of Kitchener Home Page and
the Internet through the Ontario Public Buyers Electronic Tendering Information System relative
to this project. Documents were downloaded by seven (7) interested parties. By the closing
date of Wednesday October 22nd, 2008, eight (8) responses had been received. The Review
Committee met on Thursday November 6t", 2008 to review the submissions. A shortlist of three
(3) Consultants was selected for further interviews.
The Review Committee met on Friday November 21St, 2008 to interview the shortlisted
candidates. The Committee elected to award the project to The Walter Fedy Partnership,
Kitchener.
A listing of the responding parties follows for your reference.
Whitney Engineering Inc., London
Walter Fedy Partnership, Kitchener
Trow Associates Inc., Kitchener
Wardrop Engineering Inc., Mississauga
MTE Consultants Inc., Kitchener
Jones Consulting Group Ltd., Barrie
Stantec Consulting Limited, Kitchener
McCormick Rankin Corporation, Kitchener
FINANCIAL IMPLICATIONS
Funding will be provided from index 852429 / 852436 -Rohner/Samuel/Simeon -Road
Reconstruction
Financial report is attached.
Dan Chapman, CA, MPA
General Manager of Financial
Services & City Treasurer
Larry Gordon, CPPO
Director of Purchasing
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