HomeMy WebLinkAboutFIN-08-064 - P08-022 - Supply and Delivery of Stationery Suppliesf
WigrL
Report To: Mayor Carl Zehr & Members of Council
Date of Meeting: 2008 -05 -20
Prepared By: Larry Gordon
Date of Report: 2008 -05 -12
Report No: FIN 08 -064
L_ REPORT: FIN 08 -064
Subject: P08 -022 — Supply and Delivery of Stationery Supplies
RECOMMENDATION
That the City of Kitchener's portion of the University of Waterloo's request for proposal Ref.
No. 08 -84, Supply and Delivery of Stationery Supplies, be awarded to Corporate Express Canada
Inc., Waterloo, ON for a three (3) year term, with an option to renew for a further two (2) year
term. The City of Kitchener's estimated total dollar usage over a one -year period represents
$81,348.93, including P.S.T. and G.S.T.
BACKGROUND
In keeping with standard terms for the Co- operative Purchasing Group of Waterloo Region
(CPGWR), a request for proposal was issued by the University of Waterloo on behalf of the
CPGWR. Participants of this request for proposal included the University of Waterloo, Wilfrid
Laurier University, Conestoga College, Waterloo Catholic District School Board, Waterloo
Region District School Board, Grand River Conservation Authority, Region of Waterloo, City of
Waterloo, Waterloo - Wellington Community Care Access Centre and City of Kitchener.
REPORT
The request for proposal was posted on the Merx website March 17th, 2008. Eight (8) potential
bidders picked up proposal documents, and by the closing date of Thursday April 3rd, 2008, two
(2) proposals had been received.
A list of responding parties follows for your reference:
Corporate Express Canada Inc. Waterloo, ON
Grand & Toy Waterloo, ON
The proposals were reviewed by D. Foreman, University of Waterloo, D. Scheerer, City of
Waterloo, S. Wright, Waterloo Region District School Board, and J. McCarty, Region of
Waterloo, on behalf of the Co- operative.
The Review Committee recommends awarding the proposal to Corporate Express Canada Inc.,
Waterloo, ON.
FINANCIAL IMPLICATIONS
Funding will be provided from various City operating indices as the stationery supplies are used
by a variety of facilities within the City.
The price has decreased 7.6% for 2008 based on the previous year's usage report.
Larry Gordon
Director of Purchasing