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Report To: Mayor Carl Zehr & Members of Council
Date of Meeting: 2008 -05 -20
Prepared By: Larry Gordon
Date of Report: 2008 -05 -12
Report No: FIN 08 -065
iL- REPORT: FIN 08 -065,
Subject: T08 -040 — Closed Circuit T.V. Inspection of Gravity Sewers
RECOMMENDATION
That tender T08 -040, Closed Circuit T. V. Inspection of Gravity Sewers, be awarded to Benko
Sewer Services — A Division of Badger Daylighting Inc., London, Ontario at their tendered price
of $155,673., including a contingency of $15,000. and G.S.T. and further that the Mayor and
City Clerk be authorized to execute an agreement satisfactory to the City Solicitor.
BACKGROUND
The City Of Kitchener has operated an annual program of sanitary sewer inspection using CCTV
methods and equipment since 1997. This inspection process collects and records information
about the current condition and performance of the City's sanitary sewer network. This
information is then used in assessing and prioritizing future maintenance programs, rehabilitation
programs, and reconstruction projects for the City's sanitary sewer system. Without this
information, the selection and prioritization process for these works would have to be completed
with little or no understanding of the actual conditions of the sewer network, which would be
considered a very undesirable methodology for such processes. This inspection process is of
high value in this regard, as it is the only reliable, accurate, and economically feasible method of
observing and recording the conditions of the sewer network for later analysis.
REPORT
Tenders were advertised publicly in The Record, the City of Kitchener website and on the
Internet through the Ontario Public Buyers Electronic Tendering Information System. Four (4)
potential bidders picked up tender documents, and by the closing date of Thursday May 1st,
2008, three (3) tenders had been received.
The following tenders were received:
Benko Sewer Service London, ON $155,673.00*
Veolia Environmental Services Pickering, ON $158,011.88
Sewer Technologies Inc. Port Perry, ON $168,196.87
The tenders were reviewed by R. Dredge, Asset Management Technician, Engineering Services,
who concurs with the above recommendation.
FINANCIAL IMPLICATIONS
Funding will be provided from Index 855050 — C.C.T.V. — Sewer Assessment — General
Provision
REVENUES
Index 855050 $263,606.28
EXPENSES
Tender T08 -040 $155,673.00
Less G.S.T. Rebate ($ 75413.00)
$148,260.00 $148,260.00
Encumbrances $ 47,840.19
Projected Expenses (Unencumbered) $ 55000.00
TOTAL EXPENSES $201,100.19
SURPLUS $ 62,506.09
* Any surplus funds will remain in this account to be used in future years.
Larry Gordon
Director of Purchasing
C.C.T.V. -SEWER ASSESSMENT - GENERAL PROVISION
INDEX 855050
AS AT MAY 95 2008
Funding Sources
Current Balance (855050) 2639606.28
Total Revenue Projected 2639606.28
Projected Expenditures
Tender Request T08 -040
1489260.00
Existing Encumbrances
475840.19
Projected Expenses (Unencumbered)
55000.00
Total Expenditures Projected
2015100.19
Projected Surplus 629506.09
(Note: All amounts above are net of GST rebates.
Any surplus funds will remain in this account to be used in future years.