HomeMy WebLinkAboutFIN-08-099 - E08-034 - Consultant Services - Stormwater Management Audit - Master Stormwater Management Policy~.
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REPORT
Report To: Mayor Carl Zehr and Members of Council
Date of Meeting: 2008-08-18
Submitted By: Larry Gordon
Prepared By: Larry Gordon
Date of Report 2008-07-03
Report No: FIN 08-099
Subject: E08-034 -Consultant Services -Stormwater Management Audit -
Master Stormwater Management Policy
RECOMMENDATION
That Expression of Interest E08-034, Consultant Services -Stormwater Management Audit -
Master Stormwater Management Policy, be awarded to Totten Sims Hubicki Associates,
Kitchener at their estimated fee of $376,332., including a contingency of $32,724. and G.S.T.,
based on a satisfactory contract being negotiated and an upset fee being established, and
further that the Mayor and City Clerk be authorized to execute an agreement satisfactory to the
City Solicitor.
BACKGROUND
The Stormwater Management (SWM} Audit project has been initiated to carry out, over a period
of three years (2008, 2009 and 2010}, the Master SWM Policy (2001) recommendations. The
objectives of the project are to summarize SWM related activities carried out every year, to
outline the activities anticipated for the following years, to assess how the key recommendations
of the Master SWM Policy are being applied, to analyze their effectiveness and to develop plans
that will enable moving forward toward achieving the SWM goals. Included in the project scope
is to investigate and recommend revisions and updates to the SWM Policy as appropriate to
reflect current policies, legislation, guidelines and efficiencies.
REPORT
In accordance with Chapter 170 of the Municipal Code pertaining to the Selection of
Professional Services/Consultants, a Consultant's Review Committee was established
consisting of G. McTaggart, Manager, Infrastructure Asset Planning, D. Lupsa, Engineering
Technologist, B. Steiner, Environmental Planner and L. Gordon, Director of Purchasing.
Expressions of interest were advertised in the Record, on the City of Kitchener Home Page and
the internet through the Ontario Public Buyers Electronic Tendering Information System relative
to this project. Documents were downloaded by eight (8} interested parties. By the closing date
of Friday April 11th, 2008, two (2) responses had been received. The Review Committee met
on Friday May 9th, 2008 to interview both candidates. The Committee elected to award the
project to Totten Sims Hubicki Associates, Kitchener.
A listing of the responding parties follows for your reference.
Totten Sims Hubicki Associates, Kitchener
Stantec Consulting Limited, Kitchener
FINANCIAL IMPLICATIONS
Funding will be provided from index 852381 - Stormwater Management Monitoring Program.
REVENUES
Capital out of Current $ 23,200.
Contribution from Water $ 89,500.
Contribution from Sewer $ 89,500.
Transfer from SWM Account 210 000.
TOTAL $412,200.
EXPENSES
Design Engineering and Consulting Fees YTD plus Projected $27,905.
E08-034 $376,332.
Less G.S.T. Rebate 16 362.
$359,969. $359,969.
Water Quality Testing 24 326.
TOTAL $412,200.
BALANCE
/'~~-
Larry Gordon
Director of Purchasing
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