HomeMy WebLinkAboutFIN-08-101 - E08-063 - Consultant Services - Road Reconstruction - David-Schneider-Dill~.
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REPORT
Report To: Mayor Carl Zehr and Members of Council
Date of Meeting: 2008-08-18
Submitted By: Larry Gordon
Prepared By: Larry Gordon
Date of Report 2008-07-23
Report No: FIN 08-101
Subject: E08-053 -Consultant Services -Road Reconstruction -
David / Schneider /Dill
RECOMMENDATION
That Expression of Interest E08-053, Consultant Services -Road Reconstruction -David /
Schneider /Dill, be awarded to IBI Group, Waterloo at their estimated fee of $232,502.,
including a contingency of $20,130. and G.S.T., based on a satisfactory contract being
negotiated and an upset fee being established, and further that the Mayor and City Clerk be
authorized to execute an agreement satisfactory to the City Solicitor.
BACKGROUND
The David Street, Schneider Avenue and Dill Street reconstruction project has been initiated to
address the infrastructure issues which currently exist. The infrastructure along those streets
has generally reached the end of its' useful life and requires full replacement. The project scope
includes the design and reconstruction of all underground services (sanitary sewer, storm sewer
and watermain) as well as sanitary and water services connections to the property line. The
asphalt roadway will be reconstructed as well as sidewalks and curbs. Construction is expected
to occu r i n 2009.
REPORT
In accordance with Chapter 170 of the Municipal Code pertaining to the Selection of
Professional Services/Consultants, a Consultant's Review Committee was established
consisting of S. Allen, Manager, Engineering Design and Approvals, J. Oakley, Manager,
Engineering Construction, D. Lupsa, Engineering Technologist, and L. Gordon, Director of
Purchasing.
Expressions of interest were advertised in the Record, on the City of Kitchener Home Page and
the Internet through the Ontario Public Buyers Electronic Tendering Information System relative
to this project. Documents were downloaded by seven (7) interested parties. By the closing
date of Thursday May 29t", 2008, four (4) responses had been received. The Review
Committee met on Friday June 20t", 2008 to review the submissions. A shortlist of three (3)
Consultants was selected for further interviews.
The Review Committee met on Tuesday July 15t", 2008 to interview the shortlisted candidates.
The Committee elected to award the project to IBI Group, Waterloo.
A listing of the responding parties follows for your reference.
The Walter Fedy Partnership, Kitchener
IBI Group, Waterloo
Earth Tech Canada Inc., Kitchener
Totten Sims Hubicki, Kitchener
FINANCIAL IMPLICATIONS
Funding will be provided from index 852248 -David, Dill and Schneider Consultant Fees
REVENUES
Capital out of Current
Contribution from Water
Contribution from Sewer
TOTAL
EXPENSES
Design Engineering & Consulting Fees,
E08-053 $232,502.
Less G.S.T. Rebate ( 11 072.
$221,430.
Geotechnical
Transfer to Uncommitted Account
TOTAL
BALANCE
YTD plus projected
$145,263.
$195,965.
291 527.
$632,755.
$202,299.
$221,430.
$ 9,026.
200 000.
$632,755.
Any surplus funds will be returned to Uncommitted (852420) which are projects funded by
Sanitary Sewer (46%), Waterworks (31 %) and Capital out of Current (23%)
Larry Gordon
Director of Purchasing
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