HomeMy WebLinkAboutFIN-08-103 - E08-061 - Engineering Services - Electrical/Mechanical - Consolidated Maintenance Facility~.
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REPORT
Report To: Mayor Carl Zehr and Members of Council
Date of Meeting: 2008-08-18
Submitted By: Larry Gordon
Prepared By: Larry Gordon
Date of Report 2008-08-06
Report No: FIN 08-103
Subject: E08-061 -Engineering Services -Electrical /Mechanical -Consolidated
Maintenance Facility
RECOMMENDATION
That Expression of Interest E08-061, Engineering Services -Electrical /Mechanical -
Consolidated Maintenance Facility, be awarded to Morrison Hershfield Limited, Burlington
Ontario, at their estimated fee of $730,012.50, including disbursements and G.S.T., based on a
satisfactory contract being negotiated and an upset fee being established, and further that the
Mayor and City Clerk be authorized to execute an agreement satisfactory to the City Solicitor.
BACKGROUND
The City of Kitchener is in the process of developing an existing building and industrial property
at 131 Goodrich Drive to become the City's Consolidated Maintenance Facility. The services of
an Electrical /Mechanical Engineering Firm are required.
The building will be primarily a huge vehicle repair garage with other incidental uses. The
equipment that exists in our present repair garages will either be relocated, or new equipment
will be procured, to provide the same level of service or better. In essence, the mechanical /
electrical consultants will prepare tender packages to provide the existing equipment in the
newly purchased building. The building's main HVAC equipment and electrical distribution
network needs to be designed and tendered. Upgrading of the existing sprinkler system to
comply with the new design is required. Engineers will assist the Project Manager in controlling
costs by budgeting for the work under their purview.
There is potential that we install weigh scales and a fueling depot; therefore, we would need to
supply power and mechanical features which would also form part of the engineer's work. We
will definitely need to provide standby power. Engineers will participate in the efforts to
determine size and associated costs of the standby generator and switch gear. Upgrading of
the security system and voice data wiring forms part of the work.
REPORT
In accordance with Chapter 170
Professional Services/Consultants,
established consisting of L. Proulx,
Operator, and S. Rudak, Buyer.
of the Municipal Code pertaining tc
an Engineering Services Review
Director of Facilities Management, P.
the Selection of
Committee was
Christner, Building
Expressions of interest were advertised in the Record, on the City of Kitchener Home Page and
the Internet through the Ontario Public Buyers Electronic Tendering Information System relative
to this project. Documents were downloaded by six (6) interested parties. By the closing date
of Friday July 4t", 2008, four (4) responses had been received. The Review Committee met on
Friday July 11t", 2008 to review the submissions. A shortlist of two (2) Engineering Firms was
selected for further interviews.
The Review Committee met on Friday July 25t", 2008 to interview the shortlisted candidates.
The Committee elected to award the project to Morrison Hershfield Limited, Burlington, Ontario.
A listing of the responding parties follows for your reference.
Morrison Hershfield Limited, Burlington
Giffels Associates Limited, Toronto
ECE Group, Toronto
The Walter Fedy Partnership, Kitchener
FINANCIAL IMPLICATIONS
Funding will be provided from index 526073 and 528000 -Central Maintenance Facility
REVENUES
Contribution from Capital $22,637,523.
Contribution from Reserve $ 330,000.
Contribution from Gas $ 1,560,000.
Contribution from Water $ 1,560,000.
Contribution from Sewer $ 1,560,000.
Contribution from DC $ 3,299,000.
Land Sales $14,650,000.
Existing Capital Funds 428 000.
TOTAL $46,024,523.
EXPENSES
Land Costs
Consulting
E08-061 $730,012.50
Less G.S.T. Rebate ($ 34,762.50)
$695,250.00
Consulting People Amalgamation
Art
Miscellaneous (Fees & Permits)
Building Alterations
Relocation Costs
Information Technology System
Contingency
Interest Costs
TOTAL
Deficit
* The project is currently under funded by $2,185,811. At the
Corporate Services Committee, it was resolved that staff
planning phase, once designs and costs have been finalized.
~-
$22,410,308.
$ 1,701,961.
$ 695, 250.
$ 200, 000.
$ 200, 000.
$ 106, 527.
$18,000,000.
$ 300, 000.
$ 300, 000.
$ 2,300,000.
1 996 288.
$48, 210, 334.
$ 2,185, 811.
November 19, 2007, Finance and
deal with this deficit through the
Larry Gordon
Director of Purchasing
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