HomeMy WebLinkAboutFIN-08-119 - P08-070 - Supply of Two(2) Used Motor Graders Model Year 2000 or NewerKii R
Finoneiar servrces
Report To: Mayor Carl Zehr & Members of Council
Date of Meeting: 2008 -09 -15
Submitted By: Dan Chapman
Prepared By: Larry Gordon
Date of Report: 2008 -09 -05
Report No: FIN 08 -119
L- REPORT
Subject: P08 -070 — Supply of Two (2) Used Motor Graders, Model Year 2000 or
Newer
RECOMMENDATION
That proposal P08 -070, Supply of Two (2) Used Motor Graders, Model Year 2000 or Newer, be
awarded to Toromont Cat, Cambridge, Ontario at their proposed price of $298,320., including
P.S.T. & G.S.T
BACKGROUND
These two (2) units are additional units for CSD — Operations. The two (2) motor graders were
approved in 2007 by the Equipment Review Committee at a budget estimate of $285,000.,
including $5,000. for outfitting.
REPORT
Request for proposals were advertised publicly in The Record, on the City of Kitchener website
and the Internet through the Ontario Public Buyers Electronic Tendering Information System.
Three (3) potential bidders downloaded the request for proposal documents, and by the closing
date of Thursday August 14t ", 2008, three (3) proposals had been received.
The following proposals were received:
Toromont Cat Cambridge, ON
Strongco Equipment, A Division of Strongco Limited Mississauga, ON
First Choice (Group) Canada Toronto, ON
The proposals were reviewed by M. Born, Manager of Fleet, and M. Palmer, Buyer, who concur
with the above recommendation.
FINANCIAL IMPLICATIONS
Funding will be provided from Index 920108 - Fleet Equipment Purchases
BUDGET
Replacement Equipment $2,082,100.
Additionals $ 753,000.
Upgrades $ 316,180.
Contingency $ 132,651.
2007 Approved Purchases Deferred until 2008 $1,194,552.
TOTAL $414781483-
EXPENDITURES
Actual YTD Purchases to September 5, 2008 $1,631,918.
Encumbrances, net of G.S.T. $1,444,209.
Proposal P08 -070 $298,320.
Less G.S.T. Rebate ($ 13,200.)
$ 285,120. $ 285,120.
Estimated Outfitting Costs on above proposal $ 51000.
Budget for remaining equipment, including outfitting of above $ 509,751.
TOTAL $3,875,998.
SURPLUS $ 602,485.
Projected surplus will be used to purchase additional vehicles as approved for replacement in
2008 by the Equipment Review Committee.
Dan Chapman Larry Gordon
General Manager of Financial Director of Purchasing
Services & City Treasurer
Fleet 2008 Purchase Activity, as of September 5, 2008
Funding provided from Index 920108 Fleet Equipment Purchases
Fleet Budget
Replacement Equipment
21082,100
Additionals
753,000
Upgrades
316,180
Contingency
132,651
2007 Approved Purchases deferred until 2008
13194,552
Actual YTD Purchases, September 5, 2008
Encumbrances, net of GST
43478,483
1,631,918
134443209
Balance available August 11, 2008 134023356
Less: T08 -070 2983320
GST Rebate (133200) 2853120
Estimated Outfitting costs on above tenders 53000
Budget for remaining equipment, including outfitting of the above 5093751
Projected Surplus(Deficit) 6023485