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HomeMy WebLinkAboutCRPS-08-195 - 2009 Potential Operating Budget Reductions1 KiTCHE-NER REPORT Corporate Services Report To: Councillor B. Vrbanovic and Members of the Finance and Corporate Services Date of Meeting: Submitted By: T. Speck, General Manager, Corporate Services Prepared By: T. Speck Ward(s) Involved: Date of Report: December 17, 2008 Report No.: CRPS -08 -195 Subject: Corporate Services Department - Proposed Reductions to Operating Budgets RECOMMENDATION: For information only. BACKGROUND: At the December 8, 2008 Finance and Corporate Services Committee meeting, Departments were requested to provide additional detail on proposed cuts to operating budgets. REPORT: A requested by Finance and Corporate Services Committee, below are the proposed budget reductions as presented by the Corporate Services Department. Proposed Reduction $Savings IT licensing costs from Capital $ 40,000. Reduce IT staff training $ 155000. 0% increase in Telephone /Computer Reserve $ 43,000. Eliminate FM Replacement Equipment account $ 81000. P/T — F/T Security hours $ 17,130. Reduce staff training supplies (FM) $ 21500. Eliminate temporary labourer position $ 455700. Reduce various line items (GM) $ 15000. Eliminate overtime (Legal) $ 31000. Reduce staff training (Legal) 500. $175.,830. -2- IT Licensing Costs from Capital Historically some IT licensing costs have been paid from Capital, while others are paid from Operating. There are funds in a Capital account for licensing costs related to 2 servers that support FAMIS, both of which licenses will be ending in 2009, resulting in a saving of $40,000 in the Capital account, compared to previous years. We propose to move $40,000 of licensing costs that are in the GIS operating account, into that Capital account. Reduce IT staff training Self explanatory — will result in fewer opportunities for training staff. In recent years, # of projects involving IT staff has made it difficult for staff to get the time to attend training — although we feel training continues to be important to maintain, given recent experience, and the corporate need to find reductions, IT has offered this reduction 0% increase in Telephone/ Computer Reserve Normally, the budget has built -in a 3% annual increase in the amount charged to operating departments towards the telephone and computer reserves. We're proposing to forego that inflationary increase for 2009. Eliminate FM replacement Equipment account A close review of budgets by the FM Director found that this was a little -used account P/T — F/T Security Hours Because service demands on our security service have grown over the years, the number of part -time hours has increased. The number of P/T hours being incurred well - exceeds the number of hours that would be worked by a full -time staff. As well, because part -time staff tend to have other jobs, and /or eventually find other full -time employment, we run into some difficulties with scheduling and with having to re -incur training costs for replacements. For that reason, in the initial budget draft, we had intended to transition some of those part -time hours into a F/T position, at a cost of $17,130, which effectively represents the additional benefit costs related to a full -time position. With the need to find reductions, we will be foregoing this move. Reduce Staff Training Supplies (FM) Self - explanatory -3- Eliminate temp labourer position Is a position that worked out of Elmsdale (currently vacant, but would normally have been re- filled in the new year) — provided assistance to certified trade staff. Staff feel that some task re- shuffling coming out of the FM review will minimize the impact of this loss. Reduce Various line items (GM) Eliminate Overtime (Legal) Reduce staff training (Legal) FINANCIAL IMPLICATIONS: Noted above T. Speck GM, Corporate Services Represents cuts to my own office supply budget (50 %); misc. expenditures (17 %) and training /seminars (17 %) self explanatory — may result in some reduced response times on certain issues Again, self explanatory — is an account with limited room for reduction, as much of the training is mandated by the Law Society for lawyers to keep their licenses current.