HomeMy WebLinkAboutFIN-09-003(1) - Delta - Additional Licenses1
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Financial Services
REPORT
Report To: Mayor C. Zehr and Members of Council
Date of Meeting: January 12, 2009
Submitted By: Dan Chapman, General Manager of Financial Services
Prepared By: Rosemary Upfold, Director of Accounting (Ext. 2353)
Ward(s~ Involved: ALL
Date of Report: December 22, 2008
Report No.: FIN-09-003
Subject: DELTA -Additional Licenses
RECOMMENDATION:
That the Mayor and Clerk be authorized to execute an appendix satisfactory to the City Solicitor,
amending the November 12, 2007 Software End-User License Agreement with SAP Canada
Inc., to increase the number of SAP Application Limited Professional user licenses for
$11,488.50 plus applicable annual support fees ($210.62 for December 2008 and $2,527.47 for
2009) and taxes.
BACKGROUND:
On December 1St, 2008, the City's Corporate Financial and Infrastructure Management System
(Delta) was successfully implemented. The Delta system fully integrates a number of SAP
financial modules, the City Works work order management system and the RIVA asset
management module.
The SAP Canada Inc. Software End-User License Agreement dated November 12, 2007,
includes licenses for 325 users. The number of required licenses was determined when the
Request for Proposal (RFP) was issued in April 2007.
REPORT:
During the "final preparation phase" of the Delta project, it became apparent additional end user
licenses were required. The 325 licenses purchased did not take into account all users added to
the previous financial systems since 2007. As well, the RFP estimated the number of licenses
required as a result of decentralized data entry. It has now been determined that an additional
34 licenses are required. Staff are recommending a bundle of 50 licenses be purchased of
which 16 are in reserve as required.
FINANCIAL IMPLICATIONS:
The cost of the 50 additional licenses is $11,488.50 plus applicable annual support fees
($210.62 for December 2008 and $2,527.47 for 2009) and taxes. The cost for the additional
licenses and the 2008 and 2009 annual maintenance fees will be funded out of the
contingencies provided as part of the capital budget approved for the Delta Project.
Rosemary Upfold, CA
Director of Accounting
Dan Chapman, CA MPA
General Manager of Financial
Services
RU/mf