HomeMy WebLinkAboutCAO-09-002 - Consolidated Maintenance Facility Project Update - Jan 09e
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REPORT
Report To: Finance & Corporate Services Committee
Date of Meeting: January 19, 2009
Submitted By: Hans Gross, Director Project Administration & Economic
Investment
Prepared By: Hans Gross, Director Project Administration & Economic
Investment
Ward(s~ Involved: All
Date of Report: January 9, 2009
Report No.: CAO-09-002
Subject: Consolidated Maintenance Facility (CMF)
Project Status Update -January 2009
RECOMMENDATION
For information.
BACKGROUND:
On November 27, 2007, Council received staff report CAO-07-052 and passed resolutions to
accept the recommendations contained therein, namely:
"That the Consolidated Maintenance Facility CMF} Review -Part 2 completed by IBI
Group (Project No. 15290}, dated November 2, 2007 be received; and,
That the CMF Review reports completed by Stantec Consulting Ltd. dated May 9, 2007}
and by IBI Group (dated November 2, 2007}, be filed fora 30 day review period in
accordance with the requirements of the Municipal Class Environmental Assessment
process; and,
That a Consolidated Maintenance Facility be approved as a one-site model on
approximately 45 acres of privately owned redeveloped property at 131 Goodrich Drive,
Kitchener, as recommended in the IBI Group report; and,
That the Mayor and Clerk be authorized to execute an Agreement of Purchase and Sale
with the property owner of 131 Goodrich Drive to purchase land and buildings at 131
Goodrich Drive, Kitchener, said Agreement to be satisfactory to the City Solicitor; and,
That the design stage of the CMF project proceed, subject to the completion of the
Municipal Class Environmental Assessment process, and as part of the design stage,
staff be directed to pursue LEED certification to a level that is feasible within the project
budget; and further,
That an upset budget limit for the CMF project be set at a range of $46.1 M to $48.2M."
REPORT:
The report provides a status update on the CMF project from December 31, 2007 to December
31, 2008 and provides actions and estimated timelines to project completion.
The period of December 31, 2007 to December 31, 2008 has been dedicated to the planning
and pre-design stage of the project and the acquisition of the property at 131 Goodrich Drive.
The Municipal Class Environmental Assessment process was completed on February 13, 2008.
This was followed by the retention of consulting firms to:
assist and advise staff in the preparation of a risk management plan
assist and advise staff in the development of a staff integration plan
plan and design the facility
complete due diligence reports for the purchase of the property for the environmental,
structural and roof components of the project, and
provide legal advice
A project charter was completed and an organizational structure for the project was established.
A detailed communications plan was developed and implemented. Over 100 staff became
engaged in process design and discussion groups. Most of the outcomes and recommendations
from these groups are being incorporated into the design of the facility.
On December 19, 2008, the City became the owner of approximately 45 acres of land and
300,000 SF of building. At this time, no change has been identified to the total project budget.
Following is a summary of some of the projected key milestone dates in 2009 and 2010:
a general project schedule is attached for your reference (see appendix 1 }
during the month of January 2009, the Vision Statement and Key Results will be
presented to staff. see appendix 2}
a detailed communication plan for the presentation of the Vision Statement has been
prepared and will be rolled out next week
the planning stage for the physical design of the project is anticipated to be completed in
March 2009 followed by detailed design
the planning stage for the move-in and for staff integration will continue through 2009
and into 2010 as outlined in General Schedule (appendix 1 }
the project is being undertaken using the construction management process. This will
result in numerous, sequential tenders and staged construction activities. Construction is
expected to begin i n J u ne 2009.
The first move-in will occur in March 2010 by the Parks operations staff currently located
at the Chandler Drive property. This property is scheduled to be sold to the Region for
their fleet building expansion on March 31, 2010.
The remaining staff from Elmsdale, Bramm, City Hall and the Regional fleet building will
move into the new facility in a coordinated manner between April and September 2010.
The construction of Wabanaki Drive from Wilson Ave to Goodrich Dr will be completed
by November 2009.
FINANCIAL IMPLICATIONS
None
Hans Gross
Director, Project Administration &
Economic Investment
Troy Speck
General Manager
Corporate Services
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