HomeMy WebLinkAboutFIN-09-001 - Drinking Water Quality Management Standard - Management Review Summary1
KITC~~R
Financial Services
REPORT
Report To: Finance and Corporate Services Committee
Date of Meeting: January 19, 2009
Submitted By: Dan Chapman, General Manager Financial Services
Prepared By: Wally Malcolm, P.Eng., Director Utilities
Ward(s) Involved: All
Date of Report: December 29, 2008
Report No.: FIN-09-001
Subject: DRINKING WATER QUALITY MANAGEMENT STANDARD -
MANAGEMENTREVIEW SUMMARY
RECOMMENDATION:
For Information Purposes.
BACKGROUND:
As part of the Drinking Water Quality Management Standard (DWQMS}, "Top Management" shall
"report the results of the management review, the identified deficiencies, decisions and action items
to the owner." This report satisfies the requirements of the standard.
Top Management is defined as "a person, persons or group of people at the highest management
level within an Operating Authority that makes decisions respecting the QMS and recommendations
to the owner respecting the subject system or subjects systems".
REPORT:
A Management Review was completed by Wally Malcolm and Barry Musselman along with Angela
Mick on December 16, 2008 in accordance with the standards. Meeting minutes summarizing the
review are attached.
FINANCIAL IMPLICATIONS:
N/A
COMMUNICATIONS:
N/A
CONCLUSION:
The Management Review was completed in accordance with the DWQMS. The next review has
been scheduled within twelve months as per the DWQMS requirements.
Wally Malcolm, P.Eng.
Director, Utilities
Dan Chapman, CA MPA
General Manager of Financial Services
DATE: December 16, 2008
TIME: 8:30am-10:30am
LOCATION: Elmsdale Boardroom
IN ATTENDANCE: Wally Malcolm, Barry Musselman, Angela Mick
The Top Management review included the Kitchener, Mannheim and Shingletown Water
Distribution Systems. The following items were discussed as part of the Management
Review:
a.) incidents of regulatory non-compliance -none noted during 2008 MOE inspection
b.) incidents of adverse drinking-water tests - 26 AWQIs between January and
November 30, 8 plumbing related lead exceedances
c.) deviations from critical control point limits and response actions - watermain
breaks, cross-connection, contractor control
d.) the efficacy of the risk assessment process -completed in June 2008, to be
reviewed annually
e.) internal and third party audit results -internal audit corrective actions -how they
were addressed, internal audit to be complete by the end of December, third party
audit anticipated in spring 2009
f.) results of emergency response testing -training package has been developed,
training to be completed in January,
g.) operational performance -discussion of pressure issues and coordination with the
Region, required transmission watermains for new development, Regional water
supply,
h.) raw water supply and drinking water quality trends -discussion of water quality
complaints associated with specific supplies or areas
i.) follow-up action items from previous management reviews - N/A,
j.) the status of management action items identified between reviews - N/A,
k.) changes that could affect the Quality Management System -discussion of G1S
Conversion project, Regulatory changes, CityWorks/RIVA/SAP,
l.) consumer feedback -related to water quality and pressure,
Form #35 Rev. 0 Meeting Minutes page 1 of 2
m.)the resources needed to maintain the Quality Management System -ongoing
internal audits,
n.) the results of infrastructure review -discussion of replaced watermains in 2008
and proposed reconstructions in 2009, trenchless pilot project in 2009
o.) Operational Plan currency, content and updates -discussion of maintenance
including dead-end watermain flushing, valve maintenance, hydrant maintenance,
leak detection survey, watermain cleaning, corrosion protection. Discussion of
parameters to determine the effectiveness of maintenance: water quality
complaints, AWQIs, number of watermain breaks
p.) Staff suggestions as related to the QMS
The DWQMS is relatively new so it is anticipated that the review will evolve over time as
staff become more familiar with the concept of a quality management system
Item # Item Discussed Action By
1. Schedule Emergency Response Training for January AM
2, Complete Internal Audit in December AM
3, Report of Top Management Review with Council WM
4, Submission of Application -February 1, 2009 AM
5, Next Management Review to occur within 12 months AM to schedule
Please report any errors or omissions.
Minutes prepared by: An ela Mick