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REPORT ,
Report To: Mayor Carl Zehr & Members of Council
Date of Meeting: 2009-01-26
Submitted By: Dan Chapman, General Manager of Financial Services
Prepared By: Larry Gordon, Director of Purchasing (2214)
Date of Report: 2009-01-19
Report No: FIN 09-008
Subject: T08-060- Construction -McLennan Bike Park
RECOMMENDATION
That tender T08-060, Construction -McLennan Bike Park, be awarded to Moser Outdoor
Maintenance Inc., Waterloo at their tendered price of $255,919.82, including provisional items
and contingencies of $13,100. and G.S.T., and further that the Mayor and City Clerk be
authorized to execute an agreement satisfactory to the City Solicitor.
BACKGROUND
McLennan Park is a 39 hectare ~97ac.) site on the south side of Ottawa Street South. The site
is a former landfill under Region of Waterloo ownership that began operations in the 1950's and
was closed in 1976. A Masterplan for the park was approved by Kitchener City Council in June
2003 and a lease agreement with the Region of Waterloo was executed in November 2006.
Work on the first phase of the park development was completed in late 2007 and included
entrance features, an entry road and parking off Ottawa Street, widening of Ottawa Street to
provide a left turn lane, roadway lighting, toboggan hill re-grading, overlook, site signage, storm
water management, pedestrian trails, park amenities and landscaping.
The Bike Park design consists of four dedicated courses - a 4 Cross Track, a Pump Track, a
Free-Ride Course and Dirt Jump Park which will be located to the south of the existing
toboggan hill and in keeping with the approved 2003 Masterplan. The courses offer a wide
variety of features and skill levels that will appeal to BMX and Mountain Bikers of all ages. A
well attended public meeting was held in July 2007 for the much anticipated Bike Park.
Comments from local neighbours and potential users were incorporated into the final designs
and tender documents.
REPORT
Tenders were advertised publicly in The Record, on the City of Kitchener website and the
Internet through the Ontario Public Buyers Electronic Tendering Information System. Six (6)
potential bidders picked up tender documents, and by the closing date of Thursday August 14t"
2008, three (3) tenders had been received.
The tenders were reviewed by S. Henderson, IBI Group, the City's Consultants for the project,
and D. Ritz, Supervisor of Design & Development, who concur with the above recommendation.
The following tenders were received:
Moser Outdoor Maintenance Inc. Waterloo ON $255,919.82
Pacific Paving Mississauga ON $469,928.55
Gateman-Milloy Inc. Kitchener ON $484,722.08
FINANCIAL IMPLICATIONS
Funding will be provided from Internal Order 0677731 -McLennan Bike Park & Consulting
Phase 2.
Financial Report is attached.
Dan Chapman, CA, MPA
General Manager of Financial
Services & City Treasurer
Larry Gordon, CPPO
Director of Purchasing
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