HomeMy WebLinkAboutFIN-09-009 - E08-101 - Consultant Services - McLennan Park - Phase II Development,~`
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REPORT
Report To: Mayor Carl Zehr & Members of Council
Date of Meeting: 2009-01-26
Submitted By: Dan Chapman, General Manager of Financial Services
Prepared By: Larry Gordon, Director of Purchasing (2214)
Date of Report 2009-01-19
Report No: FIN 09-009
Subject: E08-101 -Consultant Services -McLennan Park - Phase I I Development
RECOMMENDATION
That Expression of Interest E08-101, Consultant Services -McLennan Park Phase II
Development, be awarded to The Walter Fedy Partnership, Kitchener at their estimated fee of
$185,747.63, including a contingency of $10,400. and G.S.T., based on a satisfactory contract
being negotiated and an upset fee being established, and further that the Mayor and City Clerk
be authorized to execute an agreement satisfactory to the City Solicitor.
BACKGROUND
McLennan Park is a 39 hectare ~97ac.) site on the south side of Ottawa Street South. The site
is a former landfill under Region of Waterloo ownership that began operations in the 1950's and
was closed in 1976. A Masterplan for the park was approved by Kitchener City Council in June
2003 and a lease agreement with the Region of Waterloo was executed in November 2006.
Work on the first phase of the park development was completed in late 2007 and included
entrance features, an entry road and parking off Ottawa Street, widening of Ottawa Street to
provide a left turn lane, roadway lighting, toboggan hill re-grading, overlook, site signage, storm
water management, pedestrian trails, park amenities and landscaping.
Consulting Services will consist of Engineering, Environmental & Landscape Architectural
services to implement the second phase X2009} of the McLennan Park implementation plan.
This will include such activities as development and analysis of concepts in line with the
recommendations of the 2003 Master Plan, preparation of detailed design drawings, public and
user group meetings, tender documents, contract administration and post construction follow-
up. The second phase of McLennan Park will include road and parking areas, associated
lighting, related storm water management, entrance works, signage, pedestrian trails,
basketball/multi-use courts, beach volleyball courts, accessible playground, picnic area and site
landscaping.
REPORT
In accordance with Chapter 170 of the Municipal Code pertaining to the Selection of
Professional Services/Consultants, a Consultant's Review Committee was established
consisting of G. Hummel, Manager of Parks Planning, D. Ritz, Supervisor, Design and
Development, T. O'Brien, Landscape Architect, and L. Gordon, Director of Purchasing.
Expressions of interest were advertised in the Record, on the City of Kitchener Home Page and
the Internet through the Ontario Public Buyers Electronic Tendering Information System relative
to this project. Documents were downloaded by twenty-two (22) interested parties. By the
closing date of Wednesday December 10t", 2008, ten (10) responses had been received. The
Review Committee met on Monday December 22nd, 2008 to review the submissions. A shortlist
of four (4) Consultants was selected for further interviews.
The Review Committee met on Friday January 16th, 2009 to interview the shortlisted
candidates. The Committee elected to award the project to The Walter Fedy Partnership,
Kitchener.
A listing of the responding parties follows for your reference.
The MBTW Group, Toronto
Greenland International Consulting Ltd., Collingwood
The Planning Partnership, Toronto
The IBI Group, Kitchener
Schollen & Company Inc., Toronto
Gamsby and Mannerow Limited, Kitchener
The Walter Fedy Partnership, Kitchener
Stantec Consulting Limited, Kitchener
MTE Consultants Inc., Kitchener
Ecoplans Limited, Kitchener
FINANCIAL IMPLICATIONS
Funding will be provided from Internal Order C677731
Financial Report is attached.
Dan Chapman, CA, MPA Larry Gordon, CPPO
General Manager of Financial Director of Purchasing
Services & City Treasurer
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