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Report To: Mayor Carl Zehr & Members of Council
Date of Meeting: 2009-01-26
REPORT
Submitted By: Dan Chapman, General Manager of Financial Services
Prepared By: Larry Gordon, Director of Purchasing (2214)
Date of Report: 2009-01-20
Report No: FIN 09-010
Subject: T08-104 -Six Wheel Cab over Cab & Chassis with Centreline Striping
Platform System
RECOMMENDATION
That tender T08-104, Six Wheel Cab over Cab & Chassis with Centreline Striping Platform
System, complete to specification CKF-22-2008, be awarded to Linetech Design and Mfg. Ltd.,
St. Catharines, Ontario at their tendered price of $261,685.40, including P.S.T. & G.S.T
BACKGROUND
The City requires a six wheel Cab over Cab & Chassis with Centreline Striping Platform for the
CSD -Operations Department, Bramm Street. This unit will replace units 956038 and 956083.
REPORT
Tenders were advertised publicly in The Record, on the City of Kitchener website and the
Internet through the Ontario Public Buyers Electronic Tendering Information System. Four (4)
potential bidders downloaded tender documents, and by the closing date of Thursday January
Stn 2009, three (3) tenders had been received.
The following tenders were received:
Linetech Design and Mfg Ltd. (Alternate Bid) St. Catharines, ON $261,685.40
Linetech Design and Mfg Ltd. St. Catharines, ON $263,120.50
M-B Companies Inc. Montgomery, PA $280,884.99
The tenders were reviewed by M. Born, Manager of Fleet, and J. Straus, Buyer, who concur
with the above recommendation.
FINANCIAL IMPLICATIONS
Funding will be provided from Cost Centre 501 701 0/501 7020 -Fleet Equipment Purchases
Financial Report is attached.
Dan Chapman, CA, MPA Larry Gordon, CPPO
General Manager of Financial Director of Purchasing
Services & City Treasurer
Fleet 2009 Purchase Activity, as of January 16, 2009
Funding provided from Cost Centre 5017010/5017020 Fleet Equipment Purchases
Fleet Budget
Replacement Equipment
Additionals
Upgrades
Contingency
Prior Year Approved Purchases deferred until 2009
2, 868, 000
200,000
1,210,000
213,900
2, 258, 995 6, 750, 895
Actual YTD Purchases, January 16, 2009
Encumbrances, net of GST
Balance available January 16, 2009
Less: T08-104
GST Rebate
101,441
1,556,555
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261, 685
(11,579) 250,106
Budget for remaining equipment 4,842,792
Projected Surplus(Deficit) 0