HomeMy WebLinkAboutDTS-09-025 - Lennox Lewis Way/Block Line Rd Extension - Consultant Contract Admin-Purchase Order ExtensionI~TCx~~~
Development&
Techrrica~ Services
Report To: Development and Technical Services Committee
Date of Meeting: March 2, 2009
Submitted By: Grant Murphy, Director of Engineering
Prepared By: Ken Carmichael, Supervisor of Traffic and Parking
Wards) Involved: Fairview-Gateway -Ward 3
Date of Report: February 18, 2009
Report No.: DTS 09-025
Subject: LENNOX LEWIS WAY CHANSON AVENUE) AND BLOCK
LINE ROAD EXTENSION CONSULTANT CONTRACT
ADMINISTRATION -PURCHASE ORDER EXTENSION
RECOMMENDATIONS:
That Council approve the extension of the purchase order for the Lennox Lewis Way
Hanson Avenue) Extension to provide the Walter Fedy Partnership with an additional
$37,525 (plus 10% contingency and GST - $43,153.75) for the added construction services
(site inspection and contract administration) necessitated by an extended construction
schedule, including a winter shutdown of the project; and further,
That Council approve the extension of the purchase order for the Block Line Road
Extension between Hanover Street / Fallowfield Drive and Lennox Lewis Way to provide the
Walter Fedy Partnership with an additional $68,900 (plus 10% contingency and GST -
$79,235) for added detailed design and construction services (site inspection and contract
administration) requirements necessitated by the addition of the development of a
roundabout at the Block Line Road -Hanover Street intersection.
BACKGROUND:
The Walter Fedy Partnership, through approval of reports DTS 07-032 and DTS 07-107, has
been retained by the City of Kitchener to provide consulting engineering services for the
extension of Lennox Lewis Way (Hanson Avenue), including the execution of the Environmental
Assessment, detailed design and construction services, which includes site inspection and
contract administration. Additionally, these approvals included having the Walter Fedy
Partnership conduct the detailed design and construction services (site inspection and contract
administration} of the Block Line Road Extension between Hanover St /Fallowfield Drive and
Lennox Lewis Way.
Since the approval of these reports, construction of Lennox Lewis Way (Hanson Avenue) was
met with challenges that have affected the construction schedule, while a new plan to
incorporate a roundabout at the intersection of Block Line Road and Hanover St / Fallowfield
Drive has been established.
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REPORT:
Lennox Lewis Wav (Hanson Avenue
The majority of the construction of the extension of Lennox Lewis Way, previously named
Hanson Avenue, from its current easterly terminus (east of Hayward Avenue) through to the
proposed extension of Block Line Road, was originally intended to be executed during the
school break in late June, July and August of 2008, thereby reducing the impact on the
operations of St Mary's High School, located immediately adjacent to this new road
construction. The expected duration of this project was 45 working days, or 9 weeks.
The contractor for this construction project was confirmed in early July, 2008, however, due to
scheduling challenges for the contractor, this project was initiated in late August, 2008, with the
intention to complete the road work by December, 2008. This late start required that the road
construction be completed while St Mary's High School was in operation. This condition placed
extra challenges on the contractor to complete the work due to having to maintain school bus
operations and school deliveries, as well as to accommodate the large volume of walking
students, while under construction. These impacts required additional measures to be executed
by the consultant and contractor in order to complete the project within the designated time
lines. As a result of the extra requirements necessitated by constructing while the school was
open, the contractor was provided an additional 29 working days to complete this road
construction. However, working days were lost due to poor weather in the fall, resulting in this
project being shutdown for the winter season, before completion of the road construction. As a
result, the contractor will be completing this road work in early spring, 2009.
The provision of additional working days, along with the winter shutdown, has placed additional
requirements on the Walter Fedy Partnership. This has resulted in additional costs being
brought on to the Walter Fedy Partnership by having to administer the additional 29 working
days of this contract (construction inspection services), as well shutting down the project for the
winter season. Additional to this, constructing the roadway while accommodating an open St
Mary's High School required the Walter Fedy Partnership to execute revised and additional
consulting services.
The additional funding is requested to accommodate these additional services provided by the
Walter Fedy Partnership.
Block Line Road
The Walter Fedy Partnership's original fee to provide consulting services for the detailed design
and contract administration for the extension of Block Line Road between Hanover Street /
Fallowfield Drive and Lennox Lewis Way was based on a typical roadway design. However,
since this arrangement was confirmed, it has been determined that a roundabout will be
developed at the intersection of Block Line Road and Hanover Street /Fallowfield Drive due to
this intersection being warranted for traffic control signals. Within the Region of Waterloo,
roundabouts are to be given consideration at locations where the warrant for a traffic control
signal has been met. As a result, the detailed design for Block Line Road between Hanover
Street /Fallowfield Drive and Lennox Lewis Way is required to be amended to incorporate the
design of this roundabout. This revision is estimated to add 20 working days to this project.
The development of the roundabout will require additional design work, as well as additional
working days to the construction contract, thereby increasing the requirement for on-site
consulting inspection services.
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Additionally, executing the final design for Black Line Road required the execution of an
Environmental Assessrnent, as required by the Province's Ontario Fealty Corp ~~RC}. This
Environmental Assessr~ent involved the City's obtaining land from Fiydrv one in artier to
deveiop near Block Line Road. This process and approval related to the pity obtaining this land
required the vValter Feely Partnership to execute additional services, Which ~rere not accounted
for in the original purchase orderF
Accordingly, the additianal funding i requested to accommodate these additional services by
the vValter Feely Partnership
FINANCIAL II~IPLI~ATIN:
Lennox Le~ris ylla~r
Previous PD amount - $97,4~.~~ ~+ 1D°lo oantinger~cy and ~°lo ~T}
Recornrnended P~ amount - ~ 34,g8~ .3fi ~+ 10°lo contingency and °l~ T}
Additional requested ~ 37,52.00 ~+ 10°lo and °lo T}
Black Line Rand
Previous P~ arna~ant ~ 0,05.00 ~+ ~0°lo contingency and °lo BT}
Recommended P~ amount - 1 5,705.0 ~+ 1 a°lo contingency and °lo BT}
Additional requested - 08,0a.0~ ~+ 10°l~ contingency and ~°l~ T}
This additianal funding is available in each projects' respective capital accounts. Accardingly,
staff recor~mend that this requested funding be approved to complete the projects.
Ken Carmichael, ,E.T.
upervisar of Traffic and Parking
Transportation Planning
KC
~~-~ grant ur y, ngF
Director ngineering
Engineering Division
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