Loading...
HomeMy WebLinkAboutKit Housing - 2008-03-26KITCHENER HOUSING INC 1VIINUTES OF THE MEETING OF THE BOARD OF DIRECTORS HELD: Schmalz Room, City Kall, 200 King Street West, Kitchener DATE: March 26, 2008 TIME: 4:00 p.m. PRESENT: Carl Zehr, John Gazzola, Jamie Hill, Kelly Galloway, Paul Holowaty, Andrew Head, Jerry Finnen, Denny Cybalski RESOURCE STAFF: Karen Kwiatkowski, Ann Eckert, Susan Campbell Emans, Camelia Suciu ABSENT: Birgit Heilig 1. Opening Remarks Denny Cybalski, Chair called the meeting to order at 4:05 p.m. The notice of the meeting was submitted with the information that the notice had been mailed to the Directors in terms of the By-laws. 2. Conflict of Interest -nil 3. Approval of Agenda On a motion by A. Head, seconded by J. Finnen and CARRIED, the agenda be approved. 4. Approval of the Board Minutes -February 27, 2008 The minutes of the Board of Directors Meeting of February 27, 2007 had been circulated with the agenda. On a motion by J. Finnen, seconded by A. Kead, and CARRIED, it was resolved that the minutes of the Board Meeting of February 27, 2008 be accepted as a true and correct record of the meeting. 5. Property Business 5.1 Tenant Placement Report 2 The Tenant Placement Report had been circulated with the agenda. In Christine's absence, Karen gave an overview of the report. Tenant Turnover For the period of March 01108 to May 31/08 there are 9 RGI and 14 market notices to vacate, of these there are 5 units still available. Promotional Efforts Advertising in The Record, Renter's News and Viewit.ca. Leal Action under the RTA We have 5 tenancies ending in legal eviction for non-payment of rent and 1 tenancy facing disruptive behaviour. Opportunity to Comment and request for Review Currently 1 request for Review has been heard, 2 Notice of Decisions regarding suitability are current, and 6 Notices of Decisions are being prepared for compliance issues. There is no new request for review at this time. A "Very Basic Overview" on tenant placement had been attached to Tenant Placement Report. Board members found it informative. 5.2 Property Maintenance Report The Property Maintenance Report had been circulated with the agenda. Susan Campbell Emans gave an overview of the report. Cedar Kill Roof Tender The Cedar Kill Roof Tender result were not available as staff were still comparing them as a variety of materials were quoted. Results and staff's recommendation will be emailed to Board members for approval. Roof Repair and Replacement 3 properties require immediate roof attention and staff has contracted The Roofman. • 59 Vanier needs full roof replacement at a cost of $15,429.75 (including GST}, capital expense. • 278 Carwood will have 12 feet of shingles up the roof slope replaced at a cost of $ 2,205 (including GST) -operating expense. • 15 Linden has a safety issue due to the ice buildup over the wheel chair ramp - trickle system at a cost of $ 8,190 including GST -capital expense. Karen is to provide Denny with the quotation details for his approval. 3 5.3 Follow-u -nil 6. Finance & Administration Business 6.1 Financial Statements -February 2008 The Financial Statements for February were circulated with the agenda. Ann Eckert gave an overview. Ann updated changes in the report, a new column has been added on the report: the Number of Budget 1Vlonths. On a motion by C.Zehr, seconded by J.Finnen and CARR~D, the February statements be approved 6.2 Rental Arrears Report -February 2008 The Rental Arrears Report for February had been circulated with the agenda. Camelia Suciu gave the report. The arrears for February were 4 °~o .~Ve were over the market target by 1 and there was 1 vacancy. 6.3 Follow-u -nil 7. General Manager's Report The General 1Vlanager's Report for March had been circulated with the agenda. Karen Kwiatkowski gave an overview. 7.1 December 31, 2007 Audit KPMG began their audit review on 1Vlarch 10, 2008. Completed financial statements will be presented at the April Annual General Meeting. 7,2 Caucus Victoria School Capital Upgrades Karen handed the MTE Proposal for 1Vlould Consulting Services at Victoria School Village, Newsletter from Social Housing Services Corporation and a RJC Evaluation Report for Victoria School Village Townhouse. • RJC has been commissioned to proceed in the preparation of specification / drawings for Option # 2 4 • Handout of MTE scope of work relating to mould. The hiring of MTE services will be a separate KHI contract; however RJC will control the timing between engineers, contractors and sub trades in order to keep the remedial work moving. • RJC has completed their initial review of the 16 quads. They are completing a written report on their findings. Handout of RJC report regarding initial review of the quads: a) Signs of age on David Street balconies (mirroring concerns found at the apartment arm}. Sixteen balconies have habitable space below them and some balconies are leaking into tenant habitable space. b) Courtyard balconies, which were repaired by KHI a few years ago, are fine. c) Balcony doors mirror those of the apartment arm and need replacement. d) Windows are a concern. e) Water infiltration -coming through from the beams that enter into the building through the sun facades design (front of David and also side patio areas). Caulking of the beams in 2007 has not resolved this issue (design detail is the fault} • Victoria Park Area Heritage Conservation district. In 1992, at the time of reconstruction Heritage Kitchener (LACAC) designated certain elements of the school (front, east & west elevations and the slate roof} as heritage elements. Since 25 Joseph Street was separately designated, the property is not under the Heritage District designation and therefore, the remedial work that is now being proposed does not require a Heritage Permit Application. KHI can use the guidance of Heritage Kitchener staff but does not need to apply for any changes to the other elements of the buildings. Karen has asked Heritage staff to provide us with selected materials/products that they recommend for the decision to proceed with these products may be cost restrictive. Karen will arrange a meeting in mid April with Board members and RJC to discuss their proposal. The Region will also be invited to attend. 7.3 Investing in Ontario Act -Information A joint news release issued by the Ministry of Municipal Affairs and Housing and the Ministry of Finance indicates that the government will be launching a new Investing in Ontario Act. Details to be announced . Other -nil 8. Open Forum -nil 9. Ca_ 10. Adjournment On a motion by J. Finnen, seconded by K. Galloway and CARRIED, the meeting adjourned at 5:05 p.m. ACCEPTANCE OF MINUTES Chairman Secretary