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HomeMy WebLinkAboutKit Housing - 2008-08-27KITCHENER HOUSING INC MINUTES OF THE MEETING OF THE BOARD OF DIRECTORS HELD: Schmalz Room, City Hall, 200 King Street West, Kitchener DATE: August 27, 2008 TIME: 4:00 p.m. PRESENT: Andrew Head, Jerry Finnen, John Gazzola, Jamie Hill RESOURCE STAFF: Karen Kwiatkowski, Ann Eckert, Cathy Shafe, Christine Wilson, Camelia Suciu ABSENT: Denny Cybalski, Carl Zehr, Birgit Keilig, Kelly Galloway, Paul Kolowaty 1. Opening Remarks Andrew Kead, Vice -Chair called the meeting to order at 4:10 p.m. There was no quorum present but it was decided to proceed anyway. The motions, in italic, will have to be formally made and approved at the next meeting. The notice of the meeting was submitted with the information that the notice had been mailed to the Directors in terms of the By-laws. 2. Conflict of Interest -nil 3. Approval of Agenda The agenda be approved. 4. Approval of the Board Minutes -June 25, 2008 The minutes of the Board of Directors 1Vleeting of June 25, 2008 had been circulated with the agenda. It was resolved that the minutes of the Board 1Vleeting June 25, 2008 be accepted as a true and correct record of the meeting. 2 5. Property Business 5.1 Tenant Placement Report Christine gave an overview of the report. Tenant Turnover For the period of July 1, 2008 to October 31, 2008, there are 14 RGI and 7 market notices to vacate and of these, 4 units are still available. River Road House, one of KHNPPMI's hydro houses has been rented for November 1, 2008 Leal Action under the RTA We have 3 tenancies in the legal process to evict for Non-Payment of rent and 2 have been resolved with full payment of arrears. l tenancy in the legal process for safety reasons has been resolved with a successful mediation agreement. l tenancy in the legal process for Tenant Liability insurance has no resolution at this time. Annual Income Verification We are taking advantage of the vacant unit at Gage Green to meet with the RGI tenants to start their annual income verification. Jamie Hill entered the meeting at this time. 5.2 Property Maintenance Report Cedar Hill Roof Replacement Nedlaw has completed the roof replacement at Cedar Hill Playground Equipment All the deficiencies to the playground at 5 Maurice St have been completed. Fence Repairs 3 We have completed the fence repairs at 35 Linden Ave, 5 Maurice Stand 355 Charles. We also fixed the garbage enclosure at 355 Charles and put up a garbage enclosure at 35 Linden. Shantz Kerita e House We are getting a lot of pressure from our current tenants living in unit 38 - 5 Maurice Street to fix or replace the windows in their apartment. This is the upper apartment in the Shantz Heritage House. These windows are not the original heritage windows and were replaced in the late 80's with a matching design but with a vinyl slider. Michelle Wade, a Heritage Planner with the City of Kitchener Planning Division has provided some names of companies who do restore window sills. ~Ve have contacted Victorian Art Glass but they were not willing to do the work. Michelle Wade has looked at the windows and advised that we need to summit a Heritage Permit Application if we wish to replace these windows. Heritage Planning staff will review the application and prepare a report with recommendations for consideration by the Heritage Kitchener Committee and Council. 5.3 Follow-u -nil 6. Finance & Administration Business 6.1 Financial Statements -June and July 2008 The Financial Statements for June and July were circulated with the agenda. Ann Eckert gave an overview. The June and July statements he approved 6.2 Rental Arrears Report -June and July 2008 The Rental Arrears Report for June and July had been circulated with the agenda. Camelia Suciu gave the report. The arrears were 2 °~o for both June and July. In July, we were 1 unit under the budget target. 6.3 Follow-u -nil 7. General Manager's Report 7.1 Victoria School Village -Apartment and Quad Remedial Work 4 The request for funding under the Social Housing Capital Repair Fund has been completed. 0n August 20, 2008 Board members: Denny Cybalski, Jerry Finnen, Carl Zehr, Paul Holowaty, Jamie Hill and John Gazzola provided additional input to the final summary. A copy of the request was attached. Slate Roof The heritage slate roof specification was advertised in The Record in early August. One bid was received at $163,000 for the parapets (perimeter repairs) and $120,000 for the slate repairs. The parapets are in rough shape with holes in large sections of the wood and animals have been gaining access into the building through these holes. Mobilization costs, which are included, are higher than normal due to the difficulties in accessing the roof line. The contractor also indicated that at construction, reclaimed slate was used and that reclaimed slate is not recommended for reroofing as it cracks and breaks easily in climates such as ours and when walked on. The damaged and cracked slate will be replaced with Vermont Grade S 1 slate to match up with the existing original slate. The slate roof is a designated heritage element at Victoria School. Board members that attended the August 20th meeting made suggestions regarding the use of alternate materials that would be acceptable to Heritage Kitchener. A brief discussion with Leon Bensason, City of Kitchener Heritage Planner, provided some of the following suggestions: ~ Alternative materials are permissible however where they will be placed (highly visible repair) will need Heritage Review ~ Priorities are to use alternative materials that look like slate ~ Consider if the impact of material changes will be of significance ~ Heritage Kitchener grants are very limited ~ Waterloo Regional Heritage grants may be available ~ Leon's recommends that consideration be given to the hiring of a restoration architect that will be able to provide the rationale for using alternate materials and which alternative materials would be best in the replacement of a new roofing system at Victoria School Andrew asked Karen to obtain rates from local heritage architects to give consideration to hiring their services. Youth Co-ordlnator at Gaye Green The Youth Program finished on August 25 with a final ice cream party. Nina will prepare an overview of the activities summarizing the goals and objectives that she felt were accomplished during her six weeks with the children in this project. Festival of Neighbourhoods 1Vlelannie Hogg has agreed to co-ordinate the festivals at Victoria School, Linden 1Vlanor and Linden Terrace. Volunteers have been found to take on various organizing roles for the festivals. 5 8.Open Forum - nil 9.Other - 9.1 Waterloo Region Housing Stability Report Card 9.2 Philips Kager and North Investment Overview as of August 11, 2008 had been circulated with the agenda for the Board's information. 10. Caucus -The Board went into Caucus at this time. 11. Adjournment The meeting adjourned at 4:4o p.m. ACCEPTANCE OF MINUTES Chairman Secretary