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HomeMy WebLinkAboutFin & Corp Svcs - 2009-03-02 FINANCE & CORPORATE SERVICES COMMITTEE MINUTES MARCH 2 2009 CITY OF KITCHENER The Finance and Corporate Services Committee met this date, commencing at 1 :05 p.m. Present: Gazzola and C. Weylie. Staff: Services 1. CRPS-09-010 - AMENDMENTS TO COUNCIL POLICY 1-495 (SECURITY OFFICERS) - UPDATE TO PROHIBITED ACTIVITIES LIST The Committee considered CRPS-09-010, dated On motion by Mayor C. Zehr - it was resolved: "That Council Policy 1-495 be amended to reflect current practices, 2. CRPS-09-014 - MULTICULTURAL FESTIVAL On motion by Mayor C. Zehr - it was resolved: "That in and all activities connected That the KW Multicultural Festival Inc., provided that the necessary licence, Retail Market Licence, is obtained." 3. CRPS-09-015 - REQUEST FOR PERMISSION TO SELL REFRESHMENTS - VICTORIA PARK - WORLD P ARTNERSHIP WALK - MAY 31 2009 The Committee considered February FINANCE & CORPORATE SERVICES COMMITTEE MINUTES MARCH 2 2009 - 38- CITY OF KITCHENER 3. CRPS-09-015 - REQUEST FOR PERMISSION TO SELL REFRESHMENTS - VICTORIA PARK - WORLD P ARTNERSHIP WALK - MAY 31, 2009 - (CONT'D) in Victoria Park and to be granted a noise exemption. On motion by Mayor C. Zehr - it was resolved: Walk to sell refreshments in Victoria Park necessary licence is obtained, including 4. CRPS-09-016 - REQUEST FOR MIDWAY -707 OTTAWA STREET SOUTH - HOMENIUK RIDES - APRIL 23 TO MAY 3 2009 report CRPS-09-016, dated On motion by Mayor C. Zehr - it was resolved: That the music at the Midway be turned down at 8:00 preceding a school day when it shall those evenings hour before closing time on the evenings preceding a That be reviewed with Planning staff to ensure That the required licence be obtained prior to operating the Midway." 5. CRPS-09-017 - REQUEST FOR MIDWAY -707 OTTAWA STREET SOUTH - HOMENIUK RIDES - AUGUST 19 TO 23 2009 The Committee considered Corporate Services February report CRPS-09-016, dated FINANCE & CORPORATE SERVICES COMMITTEE MINUTES MARCH 2 2009 - 39- CITY OF KITCHENER 5. CRPS-09-017 - REQUEST FOR MIDWAY -707 OTTAWA STREET SOUTH - HOMENIUK RIDES - AUGUST 19 TO 23 2009 (CONT'D) On motion by Mayor C. Zehr - it was resolved: .m. .m. .m. That the music at the Midway be turned down at 8:00 p.m.; and, That the music be turned off one hour before closing time; and, Planning staff to ensure That the required licence be obtained prior to operating the Midway." 6. CRPS-09-018 - OKTOBERFEST The Committee considered Corporate Services On motion by Mayor C. Zehr - it was resolved: to be held October 9 to 2009, be proclaimed a period of issued Inc. be declared a Community Festival as it is a celebration of Kitchener's German CRPS-09-022 - REQUEST FOR REDUCED FEE - OPPORTUNITIES WATERLOO REGION - 2631 KINGSWAY DRIVE - MAY 2 2009 dated On motion by Mayor C. Zehr - it was resolved: the 10 approved to hold a temporary retail 2631 Kingsway Drive on May 2, 2009 including Health and Fire approvals That the licence fee for the temporary retail market licence be reduced to $42.80." FINANCE & CORPORATE SERVICES COMMITTEE MINUTES MARCH 2 2009 - 40- CITY OF KITCHENER 8. DTS-09-032 - PERMISSION TO PUBLISH CITY-OWNED MATERIAL in consultation with other senior staff. On motion by Mayor C. Zehr - it was resolved: 9. CSD-09-015 - CEMETERY BY-LAW REVISIONS 2009 On motion by Mayor C. Zehr - it was resolved: to the Registrar appointed 10. CSD-09-016 - MULTI-SECTORAL SERVICE ACCOUNTABILITY AGREEMENT WITH THE LOCAL HEALTH INTEGRATION NETWORK FOR THE SENIOR DAY AND PEER HELPING PROGRAMS The Committee considered Community Services Department 16, 2009 regarding execution of an agreement with the On motion by Mayor C. Zehr - it was resolved: 11. FIN-09-037 - GRAND RIVER CARSHARE - LINE OF CREDIT The Financial FINANCE & CORPORATE SERVICES COMMITTEE MINUTES MARCH 2 2009 - 41 - CITY OF KITCHENER 11. FIN-09-037 - GRAND RIVER CARSHARE - LINE OF CREDIT (CONT'D) On motion by Mayor C. Zehr - it was resolved: That the interest rate on the Line of Credit be reduced from the current rate of 10% to a rate equivalent to the City's short-term investment yield to be adjusted quarterly; and, to Grand River CarShare at a City parking be recognized as a cost to the City's Program upon implementation of the program; That the Clerk be authorized to enter into an agreement with Grand River FINANCE & CORPORATE SERVICES COMMITTEE MINUTES MARCH 2 2009 - 42- CITY OF KITCHENER 12. FIN-09-036- DEVELOPMENT CHARGES BACKGROUND STUDY PROCESS - UPDATE The Committee considered Financial Services 25, 2009 which an overview on the progress of the February FINANCE & CORPORATE SERVICES COMMITTEE MINUTES MARCH 2 2009 - 43- CITY OF KITCHENER 12. FIN-09-036- DEVELOPMENT CHARGES BACKGROUND STUDY PROCESS - UPDATE - (CONT'D) 13. DTS-08-026 - CIVIC DISTRICT PARKING STRUCTURE BUSINESS CASE FINANCE & CORPORATE SERVICES COMMITTEE MINUTES MARCH 2 2009 - 44 - CITY OF KITCHENER 13. DTS-08-026 - CIVIC DISTRICT PARKING STRUCTURE BUSINESS CASE (CONT'D) garage project. MARCH 2 2009 FINANCE & CORPORATE SERVICES COMMITTEE MINUTES - 45- CITY OF KITCHENER 13. DTS-08-026 - CIVIC DISTRICT PARKING STRUCTURE BUSINESS CASE (CONT'D) structure. On motion by Councillor J. was brought forward for to approve development as part of the KPL main branch expansion, in partnership with the FINANCE & CORPORATE SERVICES COMMITTEE MINUTES MARCH 2 2009 - 46- CITY OF KITCHENER 13. DTS-08-026 - CIVIC DISTRICT PARKING STRUCTURE BUSINESS CASE (CONT'D) Councillor Gazzola commented that he was not support the motion on the and would prefer behind development Councillor B. Vrbanovic commented that discussions to eliminate surface in the area B. On motion by Councillor J. Smola - it was resolved: "That the development of an underground parking structure with 412 more or as part of the Kitchener Public Library Main That a co-ordinated request for proposal for would combine the expansion of the Kitchener development of an underground parking structure 412 less, be developed and circulated to qualified firms; and, That a the award of the FINANCE & CORPORATE SERVICES COMMITTEE MINUTES MARCH 2 2009 - 47- CITY OF KITCHENER 14. CRPS-09-019 - REFERRAL TO LICENSING HEARING - SPREITZER MEATS LTD. -128 BEDFORD ROAD CRPS-09-019, dated a meat licence from resulting or not to licence. an option. light in January but is only licence in respect to the business to allow of a FINANCE & CORPORATE SERVICES COMMITTEE MINUTES MARCH 2 2009 - 48- CITY OF KITCHENER 15. FIN-09-035- WATER AND GAS UTILITIES GIS DATA CONVERSION PROJECT - FEATURE COUNT ESTIMATE ADJUSTMENT On motion by Councillor G. Lorentz - it was resolved: FINANCE & CORPORATE SERVICES COMMITTEE MINUTES MARCH 2 2009 - 49- CITY OF KITCHENER 15. FIN-09-035- WATER AND GAS UTILITIES GIS DATA CONVERSION PROJECT - FEATURE COUNT ESTIMATE ADJUSTMENT (CONT'D) That $252,231.17 of funding be allocated from the following accounts: Louisa St Reconstruction Councillor J. Smola assumed the Chair at this time to allow Councillor B. Vrbanovic to participate in discussion of the next two items. 16. CAO-09-009 - KITCHENER MARKET - NEW NAME NEW BRAND NEW LOGO The CAO-09-009, dated February Councillor Vrbanovic raised concerns with the close and Ms. Weiss advised that the Vrbanovic questioned that from a the the FINANCE & CORPORATE SERVICES COMMITTEE MINUTES MARCH 2 2009 - 50- CITY OF KITCHENER 16. CAO-09-009 - KITCHENER MARKET - NEW NAME NEW BRAND NEW LOGO (CONT'D) Councillor Vrbanovic pointed out that the governance of the Market has not determined which concerns in commented that her concerns with the process relate to the public not FINANCE & CORPORATE SERVICES COMMITTEE MINUTES MARCH 2 2009 - 51 - CITY OF KITCHENER 16. CAO-09-009 - KITCHENER MARKET - NEW NAME NEW BRAND NEW LOGO (CONT'D) Councillor B. Vrbanovic's motion was then voted on with Paragraphs 1, 2 and 3 Carried Unanimously. B. Vrbanovic and C. Weylie voting in favour and Mayor G. Lorentz and J. Smola voting in opposition. parts, by recorded votes, 4 was Lost, with Councillors Councillors J. Gazzola, ~d~i~~on by M:t~O~a~~~:~~ ~~sa~~~~~=t6~t:C:;dB t~samend Council~~r ~~~anovic's motion Mayor motion was then voted on, by with Mayor Smola voting in favour and Councillors B. Vrbanovic It is noted that Councillor K. Galloway was not present at this time and accordingly did not participate in either vote. On motion by Councillor B. Vrbanovic - it was resolved: "That "Kitchener Market" be approved as the new name for the City's market facility; and, reason. Every season." be approved as the new tagline for the Kitchener Ministry of Agriculture, Food and Rural re-Iaunch and new marketing campaign for the That as attached to Chief Administrator's Office report CAO-09-009, be Kitchener Market." Councillor K. Galloway entered the meeting at this time. CAO-09-010 - KITCHENER MARKET - LONG TERM STRATEGIC DIRECTION On motion by Councillor B. Vrbanovic - it was resolved: That the evaluate and recommend a in framework to Councillor B. Vrbanovic resumed the Chair at this time. 18. CRPS-09-019 - REFERRAL TO LICENSING HEARING - SPREITZER MEATS LTD. -128 BEDFORD ROAD This matter was initially discussed earlier in this meeting and was set aside pending additional information from staff. in-camera meeting be convened to consider a matter of solicitor- FINANCE & CORPORATE SERVICES COMMITTEE MINUTES MARCH 2 2009 - 52- CITY OF KITCHENER 18. CRPS-09-019 - REFERRAL TO LICENSING HEARING - SPREITZER MEATS LTD. -128 BEDFORD ROAD (CONT'D) On motion by Councillor J. Smola - it was resolved: in-camera meeting be held immediately to consider a matter of solicitor-client The Committee then recessed at 4:50 p.m. and reconvened at 4:58 p.m. following an in-camera meeting. for a from a temporary a The following motion was Carried Unanimously. On motion by Councillor C. Weylie - it was resolved: 128 Licensing Ltd., 128 Bedford Road, 19. ADJOURNMENT On motion, the meeting adjourned at 5:00 p.m. Janet Billett Committee Administrator