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REPORT
Report To: Mayor Carl Zehr & Members of Council
Date of Meeting: 2009-04-06
Submitted By: Dan Chapman, General Manager of Financial Services
Prepared By: Larry Gordon, Chief Purchasing Officer (2214)
Date of Report 2009-03-31
Report No: FIN 09-018
Subject: E09-024 -Consultant Services -Stoke Drive Forcemain Replacement
RECOMMENDATION
That Expression of Interest E09-024, Consultant Services -Stoke Drive Forcemain
Replacement, be awarded to MTE Consultants Inc., Kitchener at their estimated fee of
$62,716.50, including a contingency of $5,430. and G.S.T., based on a satisfactory contract
being negotiated and an upset fee being established, and further that the Chief Purchasing
Officer be authorized to execute an agreement satisfactory to the City Solicitor.
BACKGROUND
The sanitary forcemain for the above noted project has generally reached the end of its useful
life and requires full replacement. The existing forcemain route is in the roadway and the length
requiring replacement is approximately 240m. The approximate limit of forcemain replacement
runs from house numbers 49 to106 Stoke Drive. The project scope includes the design and
reconstruction of the sanitary forcemain.
The project scope also includes a preliminary geotechnical investigation to explore the use of
trenchless technologies for the forcemain replacement. It is anticipated that construction will
occur in July and August of 2009.
REPORT
In accordance with Chapter 170 of the Municipal Code pertaining to the Selection of
Professional Services/Consultants, a Consultant's Review Committee was established
consisting of S. Allen, Manager, Engineering Design and Approvals, K. Mick, Design and
Approvals Engineer, and L. Gordon, Chief Purchasing Officer.
Expressions of interest were requested from three (3) Consulting firms regarding to this project.
By the closing date of Monday, March 23, 2009, two (2) responses had been received. The
Review Committee evaluated the submissions and elected to award the project to MTE
Consultants Inc., Kitchener.
A listing of the responding parties follows for your reference:
MTE Consultants Inc., Kitchener
AECOM Canada Ltd., Kitchener
FINANCIAL IMPLICATIONS
Funding will be provided from Internal Order 246 -Lift Station Replacement.
Financial Report is attached.
Dan Chapman, CA, MPA Larry Gordon, CPPO
General Manager of Financial Director of Purchasing
Services & City Treasurer
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