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HomeMy WebLinkAboutLibrary - 2009-03-18 MINUTES OF BOARD OF TRUSTEES MEETING FOR KITCHENER PUBLIC LIBRARY BOARD 1. CALL TO ORDER The Regular Board Meeting of the Kitchener Public Library Board was called to order at 7:10 p.m. on Wednesday, March 18/ 2009/ by Chair, Mr. Dan Carli, at the Main Library. TRUSTEES PRESENT Mr. Dan Carli, Mr. David Erb, Mr. Mike Farwell, Councillor Kelly Galloway, Ms. Lynn Gazzola, Mr. Leszek Jankowski, Mr. Bruce MacNeil, Councillor Berry Vrbanovic. Ms. Sonia Lewis, Secretary-Treasurer and Chief Executive Officer. STAFF PRESENT Ms. Lesa Balch, Ms. Sabina Franzen, Ms. Ann Wood, Ms. Gloria Grigas. REGRETS Mr. Brian Burnley, Ms. Beth Esenbergs, Ms. Sue Morgan. 2. AGENDA REVIEW The Report from the Fundraising Committee was moved forward in the agenda to precede the Report from the Chair. 09-17.. . On motion by Mr. Leszek Jankowski and seconded by Mr. Mike Farwell, it was RESOLVED that the Agenda be adopted. CARRIED There were no pecuniary / conflict of interest declarations. Kitchener Public Library Board March 18, 2009 3. MINUTES of the Board Meeting of February 18/ 2009. 09-18... On motion by Mr. David Erb and seconded by Ms. Lynn Gazzola, it was RESOLVED that the Minutes of the Board Meeting of February 18/ 2009 be adopted. CARRIED 4. BUSINESS ARISING None. 5. 1. BUSINESS REPORT OF OFFICERS (a) Report of the Fundraisin2: Committee David Erb confirmed that letters have been mailed to candidates on the feasibility contact list. The Fundraising Committee members will follow up with a phone call this week. (b) Report of the Chair Updates Mr. Carli acknowledged the thank you card received from Ms. Sue Morgan for flowers received from the Board. The Chair thanked the Board members in attendance at the Writer-in-Residence launch with Nino Ricci on Wednesday, March 4. That event provided the Board with an opportunity to promote the library and update people about the Central Library project. A number of upcoming opportunities for Board participation were discussed. Several Trustees will be attending the Annual Mayors' Dinner on Saturday, April 4. The details of the dinner were explained by Mr. Erb and a handout provided to those able to attend. Tuesday, April 14 is scheduled for KPL/s Customer Appreciation Day in celebration of KPL/s 125th anniversary. Please sign up to participate that day at either Main or one of KPL' s Community Libraries. Please submit your signup forms to Gloria Grigas or Sonia Lewis this evening if possible. Kitchener Public Library Board March 18, 2009 Further short-term advocacy opportunities include the Civic District Open House at the Main Library in the Hamblin Room from 6:00 pm to 8:00 pm, April 7/ 2009. A display at the Kitchener Market in Mayor June will be scheduled, subject to availability of the public display area. Mr. Carli referred to the handout, AdxlOcacy - Short Term Opportunities, encouraging Trustees to participate. Bruce MacNeil volunteered for all programs that he is conducting at Main and the Community Libraries. More details regarding advocacy will follow at next month/ s Board meeting. Councillor Galloway noted that KPL was included in her Community NelDS column. [Mr. David Erb exited the meeting.] (c) Facilities Plannin2: & Buildin2: Committee Central Librarv Project Update Mike Farwell noted that the Civic District Parking Structure was approved by the City of Kitchener' s Finance & Corporate Services Committee, as well as the Region' s Councillors in early March. The Civic District Parking Structure is pending approval by City Council at its meeting on Monday, March 23/2009. A design team is anticipated to be in place by June. Mike Farwell encouraged the Board to attend the Civic District Open House at the Main Library on Tuesday, April 7 at 6:00 pm. (d) Finance Committee 09-19.. . Februarv 2009 Financial Statements On motion by Ms. Lynn Gazzola and seconded by Councillor Berry Vrbanovic, it was RESOLVED to approve the February 2009 Financial Statements, as printed. CARRIED Kitchener Public Library Board March 18, 2009 09-20.. . 2008 Financial Audit On motion by Ms. Lynn Gazzola and seconded by Councillor Kelly Galloway, it was RESOLVED to accept the 2008 Audited Financial Statements, as printed. CARRIED (e) Public Service & Policy Committee In the absence of Ms. Beth Esenbergs, Mr. Dan Carli referred to the February Public Service Report. (f) Report of the Secretary-Treasurer and CEO Updates Board members attending the Mayors' Dinner will be contacted once the tickets have been received. Radio Public Service Announcements will be promoting KPL over a two-week period from March 30 to April 10 on FM98.5; CKGL 570 NEWS; and 107.5 DAVE FM. This leads up to KPL/s Customer Appreciation Day on April 14. The May Board meeting will be hosted at the Pioneer Park Community Library and the October meeting at the Country Hills Community Library. The Summary of Email Messages to the Library Board from Sonia Lewis was noted. The practice to include these with the monthly Board materials will continue. Bill 128/ a private member' s bill introduced by a Cambridge MPP that received First Reading in the Ontario Legislature on November 19/ 2008/ was brought to the Board' s attention. This bill and the City of Cambridge Council resolution have generated a great deal of discussion and concern in public libraries. Sonia Lewis acknowledged KPL' s policies and procedures in place regarding Internet use which take into consideration the fundamental right to intellectual freedom. The position that the Federation of Public Libraries has taken with regard to this Bill was also noted. As requested by the Board, staff will investigate statistics generated by KPL' s filtering software. On Monday, March 23 City Council will be addressing infrastructure funding for City projects, which includes the Central Library project. Kitchener Public Library Board March 18, 2009 09-21.. . On motion by Mr. Mike Farwell and seconded by Mr. Bruce MacNeil, it was RESOLVED that the KPL Board recommend to City Council that up to $5/634/000 be allocated to the City of Kitchener' s request for infrastructure funding available through the federal government's economic stimulus plan. CARRIED 9. II. NEW BUSINESS None. 10. III. PRESENTATIONS (a) Report of Councillors The deadline to provide the City with public feedback regarding the Kitchener Market rebranding is Monday, March 23. The City is also seeking public feedback of the Parks Master Plan. Two upcoming public sessions are planned for March 24 and 28. Comments can also be submitted by visiting the City' s website. In order for Council to deal with the selling off of surplus lands, public input is necessary. 11. ADJOURNMENT 09-22... There being no further business, on motion by Mr. Bruce MacNeil and seconded by Councillor Kelly Galloway, it was RESOLVED to adjourn the meeting at 8:10 p.m. CARRIED Chair Secretary -Treasurer Kitchener Public Library Board March 18, 2009 [Attachments Accompanyin2: March 18, 2009 Board Meetin2:1 (a) February 18/ 2009 Library Board Minutes (b) February 2009 Financial Statements (c) Audited 2008 Financial Statements (d) February 2009 Public Service Report (e) April 2009 Calendar of Events (f) Email Summary from CEO from January 14 - March 11/ 2009 (g) Learning & Technology News