HomeMy WebLinkAboutFIN-09-019 - Q09-026 - One Four Wheel Winged Rotary Mower
REPORT TO: Mayor Carl Zehr & Members of Council
DATE OF MEETING: 2009-04-27
SUBMITTED BY: Larry Gordon, Chief Purchasing Officer
PREPARED BY: Laurie Stecho, Supervisor of Purchasing (3576)
WARD(S) INVOLVED: N/A
DATE OF REPORT: 2009-04-13
REPORT NO: FIN 09-019
SUBJECT: Q09-026 - One (1) Four Wheel Winged Rotary Mower
RECOMMENDATION:
That quotation Q09-026, One (1) Four Wheel Winged Rotary Mower, be awarded to Turf Care
Products Canada, Newmarket, Ontario, complete to specification CKF-23-2009, at their quoted
price of $90,659.90, including G.S.T. & P.S.T.
BACKGROUND:
This Four Wheel Winged Rotary Mower will replace unit 996393 at CSD - Operations Chandler
and was approved for replacement in 2009 at a budget estimate of $95,000.
REPORT:
Quotation Q09-026 was advertised on the City of Kitchener Internet. Four (4) potential bidders
picked up quotation documents, and by the closing date of Wednesday April 1st, 2009, two (2)
quotations had been received.
The following quotations were received:
Alternate Bid Price
G.C. Duke Equipment Ltd.
Turf Care Products Canada
Burlington, ON
Newmarket, ON
$83,841.48
$95,756.20
$90,659.90 *
The lowest bid submitted by G.C. Duke Equipment Ltd., Burlington, Ontario, did not meet the
specification in two areas. The specifications asked for a 99 horse power unit and for an
automatic reversing fan to help blowout grass and prevent over heating. The unit G.C. Duke
Equipment offered was 90 horse power and had no reversing fan.
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The alternate bid from Turf Care Products was a demonstration unit with low hours and full
warranty. Fleet has recommended the purchase of this unit.
FINANCIAL IMPLICATIONS:
Funding will be provided from cost centre 5017010/5017020 Fleet Equipment Purchases
Financial Report is attached.
ACKNOWLEDGED BY:
Dan Chapman, General Manager of Financial Services
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Fleet 2009 Purchase Activity, as of April 14, 2009
Funding provided from Index 5017010/5017020 Fleet Equipment Purchases
Fleet Budget
Replacement Equipment
Upgrades
Additionals
Contingency
Prior Year Approved Purchases deferred until 2009
Actual YTO Purchases, April 14, 2009
Encumbrances, net of GST
Balance available April 14, 2009
Less:
Q09-026
GST Rebate
T09-028
GST Rebate
T09-032
GST Rebate
T09-033
GST Rebate
Projected Surplus(Deficit)
2,868,000
200,000
1,210,000
213,900
2,258,995
6,750,895
90,660
(4,012)
268,080
(11,862)
259,900
(11,500)
169,496
(7,500)
Outfitting
Budget for remaining equipment
927,185
1,193,674
4,630,035
86,648
256,218
248,400
161,996
7,000
3,869,772
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