HomeMy WebLinkAboutFIN-09-030 - T09-002 - Road & Surface Construction
REPORT TO: Mayor Carl Zehr & Members of Council
DATE OF MEETING: 2009-04-27
SUBMITTED BY: Larry Gordon, Chief Purchasing Officer
PREPARED BY: Larry Gordon, Chief Purchasing Officer (2214)
WARD(S) INVOLVED: All
DATE OF REPORT: 2009-04-15
REPORT NO: FIN 09-030
SUBJECT: T09-002 - Road and Surface Construction
RECOMMENDATION:
That tender T09-002, Road and Surface Construction, be awarded to Lafarge Paving &
Construction Limited, Petersburg at their tendered price of $3,735,611.82, including provisional
items and contingencies of $162,023.31 and G.S.T., and further that the Mayor and City Clerk
be authorized to execute an agreement satisfactory to the City Solicitor.
BACKGROUND:
As part of a three-year cyclical review process, the City of Kitchener's roadway network is
evaluated by consulting engineers in terms of surface distress, ride comfort and structural
adequacy. Collectively, these evaluations determine an overall pavement quality rating for each
road section within the entire network.
As a result of this network survey, a performance prediction model is created and an overall
need analysis is performed. Typically, pavement quality ratings will decrease over time and it is
necessary to model deterioration ratings or values in order to estimate network need
requirements. The final results of this evaluation process is a recommended pavement
improvement program stating which pavement sections to rehabilitate, the year in which
rehabilitation should be implemented, and the type of rehabilitation.
Once completed, the Asset Management group of Engineering Infrastructure will analyse this
information and compare this data in relationship with additional assets located within the road
right-of-way. Such assets include sidewalks, curbs, gas, water, storm and sanitary sewers.
Upon this asset assessment or evaluation, a road improvement program is prepared and
implemented on an annual basis; this program is called Road and Surface Construction.
B.l.vi) - 1
REPORT:
Tenders were advertised publicly in The Record, The Daily Commercial News, on the City of
Kitchener website and the Internet through the Ontario Public Buyers Electronic Tendering
Information System. Eleven (11) potential bidders picked up tender documents, and by the
closing date of Thursday March 19th, 2009, three (3) tenders had been received.
The tenders were reviewed by R. Trussler, Construction Project Manager, who concurs with the
above recommendation.
The following tenders were received:
Lafarge Paving & Construction Limited
Steed and Evans Limited
Capital Paving Inc.
Petersburg, ON
St. Clements, ON
Guelph, ON
$3,735,611.82 *
$3,772,944.53
$4,296,459.70
FINANCIAL IMPLICATIONS:
Funding will be provided from Internal Orders - 56000220 - Resurfacing City Streets /
59500481 - Major Imp. Various Streets / 188 - Trail Crossings / Additional Revenue 2009
Budget 56000220 / Additional Revenue 2009 Budget 59500481 / Additional Revenue -
56000163 - Ahrens/Ellen/Hermie / Additional Revenue 56000161 - Emma/Briar/Moore /
Additional Revenue 56000184 - Joseph/Gaukel / Additional Revenue 56000190 - Strange/Elm
/ Additional Revenue 56000165 - Heins / Additional Revenue 56000166 - Mansion/Luella
Financial Report is attached.
ACKNOWLEDGED BY:
Dan Chapman, General Manager of Financial Services
B.l.vi) - 2
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