HomeMy WebLinkAboutFIN-09-032 - T09-030 - Gas & Water Infrastructure Locating
REPORT TO: Mayor Carl Zehr & Members of Council
DATE OF MEETING: 2009-04-27
SUBMITTED BY: Larry Gordon, Chief Purchasing Officer
PREPARED BY: Larry Gordon, Chief Purchasing Officer (2214)
WARD(S) INVOLVED: All
DATE OF REPORT: 2009-04-20
REPORT NO: FIN 09-032
SUBJECT: T09-030 - Gas & Water Infrastructure Locating
RECOMMENDATION:
That tender T09-030, Gas & Water Infrastructure Locating, be awarded to G-Tel Engineering,
London, Ontario at their tendered price of $133,875., including G.S.T., for one (1) term with an
option to renew for an additional two - one (1) year terms, subject to mutual agreement.
BACKGROUND:
Kitchener Utilities owns and maintains gas and water infrastructure within the City of Kitchener
and is required to locate the infrastructure. Infrastructure locate requests are very heavy in the
spring when contractors want to get started on their projects and there is another peak in the fall
when they are trying to complete work prior to winter. The Ontario Regional Common Ground
Alliance Underground Infrastructure Damage Prevention Best Practices states "unless
otherwise specified in law, the excavator calls the one-call center at least four working days
prior to beginning excavation". The Technical Standards & Safety Authority Guidelines for
Excavations in the Vicinity of Gas Lines document states "except in emergency situations,
requests for stakeouts or locate information should be made at least four working days in
advance." We are currently unable to meet this requirement during peak times. Utilities wishes
to proceed with contracting out the peak gas and water infrastructure locating requests to meet
the four working day requirement.
B.l.viii) - 1
REPORT:
Tenders were advertised publicly in The Record, on the City of Kitchener website and the
Internet through the Ontario Public Buyers Electronic Tendering Information System. Five (5)
potential bidders picked up tender documents, and by the closing date of Thursday March 26th,
2009, four (4) tenders had been received.
The following tenders were received:
G- Tel Engineering
Cable Control Systems Inc.
Down Under Pipe & Cable Locating
Utility Marx
London
Oakville
Rockwood
Hamilton
ON
ON
ON
ON
$133,875. *
$140,190.
$173,250.
$519,750.
The tenders were reviewed by A. Mick, Utilities Water Engineer, who concurs with the above
recommendation.
FINANCIAL IMPLICATIONS:
Funding will be provided from the following operating cost centers:
5033380 - WA TER/OPTERT'NS/UNDRGRND PLNT LOCA T
5018355 - GAS DELIVRY/OPERTNS/UNDRGRND PL LOC
ACKNOWLEDGED BY:
Dan Chapman, General Manager of Financial Services
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