HomeMy WebLinkAboutFIN-09-051 - E09-022 - Consultant Services - Civil & Landscape - CMFF~ari~a~dl,5~ers+k~s:
REPORT ,
REPORT T0: Mayor Carl Zehr & Members of Council
DATE OF MEETING: 2009-05-11
SUBMITTED BY: Larry Gordon, Chief Purchasing Officer
PREPARED BY: Larry Gordon, Chief Purchasing Officer (2214)
WARD(S) AFFECTED: All
DATE OF REPORT: 2009-05-04
REPORT N0: FIN 09-051
SUBJECT: E09-022 -Consultant Services -Civil and Landscape for the
Consolidated Maintenance Facility
RECOMMENDATION:
That Expression of Interest E09-022, Consultant Services -Civil and Landscape for the
Consolidated Maintenance Facility, be awarded to MTE Consultants Inc., Kitchener at their
estimated fee of $310,979.71, including disbursements of $7,401.15 and G.S.T., based on a
satisfactory contract being negotiated and an upset fee being established, and further that the
Mayor and City Clerk be authorized to execute an agreement satisfactory to the City Solicitor.
BACKGROUND:
The City requires the services of Civil Engineers and a Landscape Architect to provide design
and documents in order to tender the Consolidated Maintenance Facility site work. The firms
selected will need to be particularly diligent with respect to environmental considerations given
the nature of the program and the sensitive nature of the site, due to its' location and soil
characteristics.
REPORT:
In accordance with Chapter 170 of the Municipal Code pertaining to the Selection of
Professional ServiceslConsultants, a Consultant's Review Committee was established
consisting of H. Gross, Director of Project Administration, L. Proulx, Project Construction
Manager, W. Sleeth, Landscape Architect, and S. Rudak, Buyer
The estimated cost of the project was less than $100,000. The significant increase in cost over
the estimate was due to the requirement for the consultant design for salt storage in lieu of
design/buildlprefab to better accommodate the City's needs, as well as a significantly more
complex snow storage area design and approvals process and a more complex site
grading/approvals process resulting from the requirements of the overall SWM and scoped EIS
reports prepared by the developerfor development of the site.
Expressions of Interest were requested from five (5) known Consulting Engineering Firms. By
the closing date of Friday, March 27t", 2009, three (3) responses had been received. The
Review Committee elected to interview all three respondents.
The Review Committee met on Tuesday April 28t", 2009 to interview the shortlisted candidates.
The Committee elected to award the project to MTE Consultants Inc., Kitchener.
A listing of the responding parties follows foryour reference.
Morrison Hershfield, Toronto
MTE Consultants Inc., Kitchener
The Walter Fedy Partnership, Kitchener
FINANCIAL IMPLICATIONS:
Funding will be provided from 10 - 59500503 -Consolidated Maintenance Facility
Financial Report is attached.
ACKNOWLEDGED BY: Dan Chapman, General Manager of Financial Services
C
._
_~
3
N
C
0
V
Q
V
N
C
J
~+ -
~ •-
•- ~
._
._
V V
~ N
~ N
~o
v ~
= O
~W
~ ~~
~_ i O
,~ ~ N
~ ~ N
O ~
++~-_
~ _ ~L
•~ Q
V
N C N
_ ~ ~
0 ,= N
U ~ Q
N~ U 0 0 0 00 0 0 0 O N OOO O O O O O O~ NO ~ 07 01
O O CO N O ~ ~ O I~ ~ ~
~ ~ ~ O O 07 ~ O 00 In N r In ~
L ~ •L
~ ~ ~ CO O ~ CO 00 ~ ~ M 00
O t6 00 00 I` r M r r M r
(~ ~ r r r
~~
~ ~ ~
M ~
0 ~
0 ~~
00 ~
0 ~
0 ~
0
M
O
r01`
0
0
0
O
r
O~
NO
In
ltd
N
O+r N 0 0 00 0 0 0 N I` MON O O O O ~ N OO f~ f` ~
~ ~ X 0 0 00 0 0 0 ~ N COOln O 0 0 0 r f` NO r I` N
• f` O O OO O M O O f` (OOCO O O O ~ M f` ~O ~ CO I`
O
L M M CO CO CO O r ~ O 00 r O O O O 00 CO I` r N I` CO
~ CO ~ In In In N ~ (D r f` CO N r M M ~ ~ ~ f` CO
(v r r r M ~ (0 N N 00 r (~
N
.~ .~ .~ .~ .~ r
.~ ~
..~ N r ~
~ ~
~ O
O
O
O
~ ~ ~ ~ ~
C
N (D CO (fl
~ O O O
N N N
~ ~ M O O OO O N O In O ~ON N O O CO r 00 0C4 0 O In
~ 0 0 0 0 0 0 ~ CO O C4 0 In f` In lO In C4 07 ~
~ ~ ~ 0 00 0 0 O rOM M In f` I` r 00 O 07 O
• 00 N N N o r O O 00 O CO I~ 07 M N M f` f` In M
O
L ~ r r r I~ LC) Ln Ln In O O I~ 07 M CO r (~ O
~ N M MM N r (D N ~Nr N N ~ ~ O N O
r N r (p r 00 r r M N
(v `-' r M r (V r
~ ~ 0 0 0 00 0 00 0 00 O (DO1n 00 0 r ~ 0 0~ N~ 1n In I~
~ ~ 00 0 0 00 0 0 0 f` f` O CO O In N ~ N OM I~ r M
~ V 0 0 0 00 0 1n O ~ N N r Cfl ~ N N r NO r C4 O
Q 00 O 00 00 00 In r O O f` N N (D N O In N In ~ In
00 M ~ ~ ~ N (~ O ~ 00 CO N ~ ~ r r r (~
M A N N N O H O 00 I` 00 ~ N M
r r r r r M O N M M
.~ `. ~..~ .~ ~. .~ N N r
+r
(6 N ~-.
M ~-.
0 .-.
0 ~-..-.
0 0 .-.
0 ~-.
0 ~-.
0 .-.
M
00
r 0 f~
O
O
O
O
O
00
O O
O
~
r
p O N O O O O O O O N O r O N O O O O 00 O M r
~~ X 0 0 0 0 0 0 0 ~ ('~ N O In 0 0 0 O N O ('~ M
m f` O O O O O 00 O ~ O f` O (fl O O O O CO O O ~
M M (fl (D Cfl 07 N ~ N x 0 0 0 0 0 00 O O N r M
CO M In In In N ~ (O O ~ In N r M M ~ 00 O N r
(v ~ r r r M ~ ~ CO N N 00 r r 00 N
N .~ ~. ~ .~ r
~. ~
.~ N r ~
N
N
C
N
Q ~
W ,~
~ 0
~
N ~ a
~ ~ ~ Q ~ ~
O
~ ~
O
N N
+r p Z
++
N N ~~
N cn N N c}n N U S 0
N c~ O U ~ N O O ~ O •O C ~ ~+
~ ~ ~ ~ ~ ~ N ~ ~ p O ~ ~ W ~ ~ N ;~
0 0 0 0 0 ~ U O U ~ ~ .~ N N N L N N ~
p
N O O O O O ~ N > N ~ ~ ~ ~ oZS •U ~
U ~ O ~
Q ~ ~
~
[ ~
~ ~
~ ~ ~
~ ~ ~
~ U
~ (6 ~
~ N ~ ~ N
~ ~'' N
~ ~
~ ~
~ ~ ~
[
N (a ~
~
~ W +~
V
[ ~ ~
>
O U
~ ~
O ~
O 0= 0=
O O 0:
O N
•X ~
~ +r
O Q
X O
~ ~ }, L
O~ N
~
N
~
0
0
~
•N ~
~ O 0
L
~ U U U UU U W J ~ W ~ UQW - ~ oo UU_ ~m ~ ~ ~
N
t0
U
Q
Q
t6
C
to
N
N
U
C
C
to
O
Z