HomeMy WebLinkAboutArts & Culture - 2009-04-21
ARTS AND CULTURE ADVISORY COMMITTEE (ACAC) MINUTES
Tuesday, April 21, 2009 CITY OF KITCHENER
PRESENT: Jennifer Breithaupt (until 6:10) REGRETS: Alison Burkett
Len Carter (from 4:20) Juan Bohorquez
Lawrence McNaught Brent Kivell
Councillor Kelly Galloway Tracy Smith
Peter Hammond
Betsy Petker STAFF: Cheryl York, Arts/Culture
Julie Robbescheuten Coordinator
Kathleen Sheehy Carrie Kozlowski, Recording
Jamie Vasey Secretary
CALL TO ORDER Jennifer Breithaupt, Chair
1.0 Acceptance of Agenda
Agenda accepted as circulated.
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2.0Acceptance of March 17, 2009 Minutes
Minutes accepted as circulated.
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3.0Delegation: Eric Tucs and Beth Dempster, Civics Research Cooperative.
Presenting information on a feasibility study for Centre for Community Innovation and Design in
the Region of Waterloo.
Ontario Trillium Foundation funds study.
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Potential clients/tenants: environmentally and socially conscious non-profits, community
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groups, entrepreneurs, businesses, artists/arts groups
Centre’s mandate: reduce costs, offer quality space, nurture innovation, collaboration and
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creativity, offer a home or centre of excellence for innovative and creative people,
facilitate community economic development and learning, support positive change
Deliverables: feasibility study, partnerships and capacity to carry this project forward,
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knowledge and information sharing
Approach: collaborative, participatory and broad
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Progress to date: outreach, consultations, research, network building, lots of interest and
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support
Upcoming activities: participatory design workshops, community event in June, ongoing
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research, partnership building
ACAC is invited to: join the network (http://civics.ca), complete the survey (coming to web
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site soon), connect Civics Research Cooperative to others, offer expertise, insights, ideas,
suggestions, become a partner…
DISCUSSION ITEMS
4.0Feasibility study for Centre for Community Innovation and Design in the Region of Waterloo
The committee discussed the following:
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A survey is being planned to collect input regarding needs, wants and desires of the
proposed centre’s target market
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Goal is to build on preexisting groups/services, rather than duplicating efforts
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Civics Research Cooperative is investigating suitable spaces while considering a model of
connected centres. Districts of services may make sense. Adaptive reuse of heritage
building(s) is attractive.
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Income could be generated through grants, rent, and other mixed models.
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April 2009 - ACAC Minutes
ARTS AND CULTURE ADVISORY COMMITTEE (ACAC) MINUTES
Tuesday, April 21, 2009 CITY OF KITCHENER
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Services to be shared could include: bookkeeping, accounting, information technology,
human resources
5.0Terms of Reference (TOR) review:
The committee undertook a review of its Terms of Reference document, as mandated by the
2008 Advisory Committee Review. Staff distributed a draft document, based on the existing
TOR, for the committee to consider. The following items were discussed:
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The TOR language should be broad, to allow the document to be flexible and remain timely
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That ACAC serve as a resource to the arts community for the purpose of networking and
information sharing.
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That ACAC network with other advisory committees to share best practices
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How will ACAC bring forth ideas as a group?
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Is it appropriate for ACAC to initiate ideas, as an advisory committee?
ACAC has no budget.
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ACAC does not undertake programming.
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Should TOR provide a mechanism for reporting back to the community?
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Following a committee member’s two unexplained absences, chair to contact committee
member and request an affirmation of commitment or resignation. Ad hoc nominating
committee available to all advisory committees to fill vacancy.
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Quorum should remain 6 members.
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ACAC to deliver report to Council on activities once every two years.
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PAWG remains a permanent subcommittee of ACAC, and considers AIR, Rotunda Gallery and
Public Art Program.
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ACAC to discuss and ratify PAWG recommendations, rather than merely approve.
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PAWG’s recommendations require context for ACAC to properly consider them.
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Should ACAC have a role in the drafting of Call for Entry documents? This would assist the
committee in understanding the end-product of a project. PAWG does this.
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ACAC expressed concern about “rubberstamping” PAWG recommendations.
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The current hierarchy of approvals slows down the process.
ACTION: Staff to send TOR to committee members electronically prior to next meeting
ACTION: Staff to check maximum number of terms of service permitted.
ACTION: Staff to put jury selection process on next PAWG agenda (May 21).
ACTION: TOR discussion to continue at future meeting.
INFORMATION ITEMS
6.0Work Plan (review timelines)
Copy of work plan handed out; item deferred to future meeting
ACTION: Staff to include work plan (review timelines) on May agenda
7.0Public Art Working Group Report (PAWG): Staff
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Minutes of April PAWG meeting distributed
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PAWG meetings now take place on third Thursday of each month (previously on the 2
Thursday)
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PAWG has reviewed the Artist in Residence program (AIR). PAWG recommendations:
Mandate, funding and selection process to remain unchanged
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Annual appointment, rather than May to October
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April 2009 - ACAC Minutes
ARTS AND CULTURE ADVISORY COMMITTEE (ACAC) MINUTES
Tuesday, April 21, 2009 CITY OF KITCHENER
Interaction with the community is key, rather than location (location not provided;
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no physical space)
Former Artist in Residences found programming/interaction the most meaningful part
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of the program. Setting up a second studio was onerous and unproductive for
creative work.
Raise AIR profile
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Open to all types of artistic practices, not visual artists only
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AIR program is suitable for mid-career, rather than emerging artists
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Call for entry to be revised for committees’ consideration.
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ACAC voiced concern over the lack of location for AIR. City Hall is an appropriate “home”
for the program.
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Could ACAC provide support for PAWG’s AIR recommendations with the caveat that space be
allocated to the program?
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Could AIR program be located in other community facilities, or move annually from one
community centre to another?
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Further discussion is required.
8.0Downtown Advisory Committee (DAC) Report: Peter Hammond
Brief report, as DAC rep was unable to attend meeting. The following items were on the DAC
agenda
Civic District
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Centre Block
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Long term parking strategy
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ACTION: DAC and PAWG committee reps to notify committee administrators and their subs when
unable to attend meetings.
9.0Council Report: Councillor Kelly Galloway
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Market rebranding:
Going forward with new logo
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Banquet kitchen and community room to be added as income generators.
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Workshop space, retail space and co-op market to be introduced to bring people in
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during the week.
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New City of Kitchener signage on 401 approved.
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Centre Block: deferred. DAC, Kitchener Business Improvement Area, Economic Development
Advisory Committee expressed concerns regarding the proposed phases of construction.
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Kitchener Public Library: underground parking garage approved.
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Surplus Parklands:
Staff is driving a report on disposing of surplus lands, as a means of income
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generation/cost savings.
Four public meetings are scheduled.
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Email comments to: landdisposition@kitchener.ca
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Local Environmental Action Fund (LEAF) grants:
9 organizations received less than $50,000 in grants
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April 2009 - ACAC Minutes
ARTS AND CULTURE ADVISORY COMMITTEE (ACAC) MINUTES
Tuesday, April 21, 2009 CITY OF KITCHENER
10.0Member’s Updates
Deferred to next meeting.
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ADJOURNMENT
The chair adjourned the meeting at 6:20 p.m.
NEXT MEETING
Tuesday, May 19, 2009, 4:00 p.m., Schmalz Room
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April 2009 - ACAC Minutes