HomeMy WebLinkAboutDTS-09-040 - Crime Prevention Through Environmental Design - CPTED1
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Qevelo pment &
Technical Services
Report To: Development and Technical Services Committee
Date of Meeting: May 11, 2009
Submitted By: Jeff Willmer, Interim General Manager DTS (741-2325)
Prepared By: Lisa Thompson, Planning Technician (741-2847)
Ward(s) Involved: All
Date of Report: April 9, 2009
Report No.: DTS-09-040
Subject: CRIME PREVENTION THROUGH ENVIRONMENTAL
DESIGN (OPTED) RESOURCE GROUP
RECOMMENDATION:
That a CPTED Resource Group be established in accordance with the Terms of
Reference attached as Appendix `B' to DTS Report DTS-09-040; and
That the members of the OPTED Resource Group be utilized by Council and staff to
address issues pertaining to existing and proposed City buildings, facilities and parks as
necessary.
BACKGROUND:
At the Council meeting of November 24, 2008, staff was asked to investigate the possibility of
establishing a corporate OPTED Advisory Committee. The following report addresses this
request.
REPORT:
OPTED definition: "That the proper design and effective use of the built environment can lead
to a reduction in the fear and incidence of crime, and an improvement in the quality of life."
Over the past several years, the Planning Division has been proactively applying OPTED
principles to new developments through the site plan review process. This process involves
staff making recommendations on site plan applications, and OPTED reports prepared by
applicants submitted for review and approval by staff, to implement measures that could
eliminate or reduce the potential for a crime to occur on individual development sites.
In consideration of establishing a CPTED Advisory Committee for the City of Kitchener, staff
consulted with the City of Mississauga which has had a CPTED Committee for approximately 10
years. Their Committee was created to address issues (typically vandalism) that they were
experiencing at city facilities such as community centres, libraries and arenas.
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Mississauga's CPTED committee mandate was to audit all existing city facilities over several
years in a reactive capacity. Facility audits were prioritized based on the amount of public use -
the greater the public use, the higher the priority. CPTED audits were conducted on their
existing facilities making recommendations for improvements to mitigate issues that were
already on record as well as those identified through the audit process.
The main issue the committee experienced was that while the recommendations for making
improvements to facilities were justified, there was no budget money formally allocated to
implement the committee's recommendations. Implementation of any recommendations put
forth by the committee was left up to individual departments to decide whether or not to allocate
funds to initiate implementation of the recommendations.
Recently, Mississauga's CPTED Committee has for the most part disbanded as all existing
facilities have been audited. Mississauga has now transitioned into a proactive strategy, similar
to what Kitchener planning division staff has been doing for several years on site plan
applications for private developments and new city facilities.
Staff recommend that a "CPTED Resource Group" (CRG} be established consisting of staff from
relevant departments across the corporation in continued partnership with the Waterloo
Regional Police Community Resource Branch. The mandate of the CRG would be to address
issues identified at city facilities by undertaking CPTED audits where requested and making
recommendations for modifications/changes to these facilities as may be required. The
Planning Division will continue its current practice to undertake CPTED reviews of development
applications. It is not intended that the resource group be available to the general public to deal
with private property matters.
Staff note that Community Services has recently had accessibility audits of 53 City owned
facilities completed by a consultant. No specific money has been budgeted for implementing
the recommendations of the audits, but it is intended that some of the recommendations will be
implemented through annual facility improvements. For the sake of efficiency it may be
beneficial to conduct a CPTED audit of a facility prior to implementation of any accessibility
improvements to coordinate potential modifications or renovations to facilities.
Currently the Planning Division has one staff person who has completed Level 1 and Level 2
CPTED courses and has also completed further studies to become a Certified Crime Prevention
Specialist. Staff propose that this staff member chair the CRG. The chair would be able to
mentor and provide assistance to other group members as needed.
General Managers and Directors from across the corporation were polled to determine which
staff have had CPTED training and identify those that require training. There were 20 staff
identified who have completed a Level 1 CPTED training program. This includes staff from
Planning, Community Services, Facilities Management, By-law Enforcement, Economic
Development and Human Resources. An additional 10 staff were identified that should have
Level 1 training and a total of 30 staff that would benefit from a Level 2 training program.
By having CPTED educated staff throughout the Corporation in a variety of departments,
divisions and positions, the Mayor, Council and staff would have access to in-house resources
to address concerns or issues identified at city facilities.
It is suggested that the CRG have one or two representatives from each division involved with
CPTED that would attend group meetings 3-4 times a year (or more if deemed necessary) to
review situations that have occurred and to share ideas and information.
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FINANCIAL IMPLICATIONS:
Three cost estimates were obtained to provide CPTED training. Waterloo Regional Police offer
a basic three day CPTED program for approximately $200.00 per registrant, the National
Institute of Crime Prevention can provide a three day combined basic and advanced program
for $4,000.00 US plus printing costs (unlimited participants) and Security Through Safe Design
Inc. offers a three day basic and two day advanced CPTED program for $7,300.00 (maximum
30 participants).
Funding in the amount of $4,000.00 US will be provided from the Safe and Healthy Community
Advisory Committee capital budget to hire the National Institute of Crime Prevention to provide a
combined Level 1 and Level 2 CPTED training program and incidental expenses of
approximately $1,000.00 will be funded from the 2009 Development and Technical Services
Department training budget.
As a cost recovery measure it is intended to make 30 seats available for staff plus an additional
10 seats available to other municipalities or local consultants at a set fee.
The normal fee to enroll in a combined Level 1 and Level 2 CPTED course can be in the range
of $1,000.00 per person. Providing in-house training will result in a significant monetary saving
to the Corporation.
In addition to the financial implication of training, it is also recognized that the intent of a CPTED
audit is to identify issues or problems with a city facility that may require funding to be budgeted
for in future years to complete a retrofit or renovation.
COMMUNICATIONS:
N/A
CONCLUSION:
Staff recommend that a "CPTED Resource Group" be established to be utilized on a corporate
wide basis to deal with issues pertaining to city facilities.
ACKNOWLEDGED BY: Jeff Willmer, Interim General Manager
Development and Technical Services Department
Attach.
Appendix `A' -Security Through Safe Design Inc. - 2009 CPTED Course Registration Form
Appendix `B' -CPTED Resource Group Terms of Reference
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CPTED Resource Group (CRG)
Terms of Reference
1.0 Context
APPENDIX `B'
That a CPTED Resource Group (CRG) be established comprised of CPTED trained
staff from appropriate departments across the corporation. A listing of CPTED trained
staff is to be provided to the Mayor, Council and Management staff for the purpose of
requesting a CPTED audit of city owned facilities as may be necessary from time to
time.
2.0 Purpose
The purpose of the CRG is to have staff in the appropriate departments across the
corporation available to undertake a CPTED audit of a city owned facility on an as
needed basis where crime problems have been identified.
3.0 Scope of Work
The scope of work to be undertaken by members of the CRG would be limited to
CPTED audits of City owned facilities including but not limited to: arenas, community
centres, public libraries, parks/open spaces, maintenance facilities and offices. Staff
responsible for undertaking the audit would provide written recommendations to the
appropriate department/division with a copy to the CRG chair.
Requests for a facility audit would be prioritized based on the amount of public usage of
a facility and the severity of identified issues.
4.0 CPTED Resource Group Composition
The following divisions shall have CPTED trained staff able to undertake audits:
^ Planning
^ Building
^ Facilities Management
^ Operations (Design & Development)
^ Community Programs & Services
^ By-law Enforcement
CPTED-trained staff from additional divisions may also participate where appropriate.
The CRG would hold meetings 3 to 4 times annually to review audits and discuss
CPTED strategies. The CRG would be chaired by Planning staff with one or two staff
from each represented department or division delegated to attend meetings.
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