HomeMy WebLinkAboutFIN-09-068 - Q09-043 - Supply & Delivery LCD MonitorsF~ari~a~dl,5~ers+k~s:
REPORT ,
REPORT T0: Mayor Carl Zehr & Members of Council
DATE OF MEETING: 2009-06-15
SUBMITTED BY: Larry Gordon, Chief Purchasing Officer
PREPARED BY: Michelle Palmer, Buyer (2216)
WARD(S) INVOLVED: N/A
DATE OF REPORT: 2009-06-08
REPORT NO.: FIN 09-068
SUBJECT: Q09-043 -Supply and Delivery of LCD Monitors
RECOMMENDATION
That quotation Q09-043, Supply and Delivery of LCD Monitors, be awarded to Amsdell Inc.,
Richmond Hill, Ontario, at their quoted price of $69,678.06, including G.S.T. & P.S.T.
BACKGROUND
The City of Kitchener requires two hundred and fifty (250) - 17" NEC LCD Monitors, model
#1770VX-BK-2 and fifty (50) -19" NEC LCD Monitors, model #195NXM-BK.
We have standardized on NEC LCD monitors and have been purchasing the same model for
the past four years. We have had exceptional reliability with very few failures and have had no
difficulty with NEC relating to warranty returns.
REPORT
Quotations were advertised on the City of Kitchener website. Twenty-eight (28) potential
bidders picked up quotation documents, and by the closing date of Monday May 25t", 2009,
nineteen (19) quotations had been received.
B.i.vi) - 1
The following quotations were received:
Original Bid Corrected Bid
Price Price
Visions Electronic Calgary, AB $54,820.82
Amsdell Inc. Richmond Hill, ON $69,678.06
Samtack Inc. Markham, ON $69,777.50
Shi Canada ULC Orangeville, ON $70,060.00
Synergy IT Solutions Inc. Mississauga, ON $70,563.10 $70,562.85
Ru-link Computer Corporation Mississauga, ON $71,331.25
Elco Systems I nc. Markham. ON $71,850.49
Thinq Technologies London, ON $72,207.00
CDW Canada Etobicoke, ON $72,708.16 $72,996.87
Tigerdirect.ca Inc. Richmond Hill, ON $73,211.01
Printers Plus Ottawa, ON $75,484.00
Ederick Associates Inc. Mississauga, ON $75,710.00
Design Electronics
(828324 Ontario Limited) Niagara Falls, ON $75,786.28
Imac Dynamic Concord, ON $75,920.94
Jaba Systems Inc. Markham, ON $75,992.50
HTV Systems Ltd. Brampton, ON $82,716.00
Nationwide Electronics Mississauga, ON $82,772.50
Visions Electronics Calgary, AB $87,590.26
Gunnebo Canada Inc. London, ON $94,422.89 $94,423.37
The low bid supplied by Visions Electronics, Calgary, AB at $54,820.82, did not bid on the
models requested and was rejected.
The quotations were reviewed by J. Crerar, Supervisor of Client Services, who concurs with the
above recommendation.
FINANCIAL IMPLICATIONS
Funding will be provided from Cost Centre 6022006 -Computer Reserve Fund.
Financial Report is attached.
ACKNOWLEDGED BY: Dan Chapman, General Manager of Financial Services
s.i.vi) - 2
Purchasing Tender -LCD Monitors
Funded from Cost Centre 6022006 -Computer Reserve Fund
Funding Sources
Current Balance 6022006, as at June 5, 2009 973,815.96
Additional Revenue Projected 407,256.00
Total Revenue Projected 1,381,071.96
Projected Expenditures
Tender Request (Q09-043) 66,594.96
Existing Encumbrances 194,803.33
Projected Expenses (Unencumbered) 690,106.71
Total Expenditures Projected 951,505.00
Projected Surplus 429,566.96
INote: All amounts above are net of GST rebates.
*Any surplus in this account will be used to fund future expenses related to computers.
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