HomeMy WebLinkAboutFIN-09-069 - Q09-044 - Pickup TrucksF~ari~a~dl,5~ers+k~s:
REPORT ,
REPORT T0: Mayor Carl Zehr & Members of Council
DATE OF MEETING: 2009-06-15
SUBMITTED BY: Larry Gordon, Chief Purchasing Officer
PREPARED BY: Laurie Stecho, Supervisor of Purchasing (3576)
WARD(S) INVOLVED: N/A
DATE OF REPORT: 2009-06-08
REPORT NO.: FIN 09-069
SUBJECT: Q09-044 -One (1) 4,264 kg (9,400 Ib.) G.V.W. All Wheel Drive
Pickup Truck and Three (3) 2,857 kg (6,300 Ib.) G.V.W. Extended
Cab All Wheel Drive Pickup Trucks
RECOMMENDATION
That quotation Q09-044, One (1) 4,264 kg (9,400 Ib.) G.V.W. All Wheel Drive Pickup Truck and
Three (3) 2,857 kg (6,300 Ib.) G.V.W. Extended Cab All Wheel Drive Pickup Trucks
be awarded as follows:
One (1) 4,264 kg (9,400 Ib.) G.V.W. All Wheel Drive Pickup Truck, complete to specification
CKF-288A-2009, be awarded to Weiland Ford Sales Ltd., Kitchener, Ontario, at their quoted
price of $28,871.50, including G.S.T. & P.S.T.
Two (2) 2,857 kg (6,300 Ib.} G.V.W. Extended Cab All Wheel Drive Pickup Trucks, complete to
specification CKF-288-2009, be awarded to Weiland Ford Sales Ltd., Kitchener, Ontario, at their
adjusted quoted price for two units of $52,804.90, including G.S.T. & P.S.T.
BACKGROUND
These units replace 206105 at DTS -Parking Operations and 976119 and 986283 at CSD -
Operations Bramm as approved in the 2009 budget. Budget estimate for replacement of unit
206105 was $25,550. and outfitting at $2,000. The budget estimate for replacement of units
976119 and 986283 was $48,000.
B.i.vii) - 1
REPORT
The quotation was advertised publicly on the City of Kitchener website. Eight (8) potential
bidders picked up quotation documents, and by the closing date of Friday May 22"d, 2009, four
(4) quotations had been received.
The following quotations were received for One (1) 4,264 kg (9,400 Ib.) G.V.W. All Wheel Drive
Pickup Truck:
TOTAL BID PRICE
Weiland Ford Sales Kitchener ON $28,871.50
Colombo Motors Woodbridge ON $29,335.41
Parkway Ford Sales Ltd. Waterloo ON $29,351.75
Maclver Dodge Jeep Inc. Newmarket ON $30,569.89
The following quotations were received for Three (3) 2,857 kg (6,300 Ib.) G.V.W. Extended Cab
All Wheel Drive Pickup Trucks:
Adjusted Price for Two
Colombo Motors Woodbridge ON $78,600.07
Weiland Ford Sales Kitchener ON $79,207.35 $52,804.90
Parkway Ford Sales Ltd. Waterloo ON $80,187.06
Maclver Dodge Jeep Inc. Newmarket ON $91,933.41
The lowest quotation submitted by Colombo Motors did not meet the specification as the G.V.W.
was below the requested 2,857 kg and their bid was for mid-size pickup trucks and the City
requires full size.
* The original quotation request was for Three (3) Extended Cab All Wheel Drive Pickup Trucks.
During the Fleet User Group meeting it was determined that only two all wheel drive units were
required and therefore Weiland Ford Sales quoted price has been adjusted accordingly.
The quotations were reviewed by M. Born, Manager of Fleet, who concurs with the above
recommendation.
FINANCIAL IMPLICATIONS
Funding will be provided from cost centre 501701015017020 Fleet Equipment Purchases
Financial Report is attached.
ACKNOWLEDGED BY: Dan Chapman, General Manager of Financial Services
B.i.vii) - 2
Fleet 2009 Purchase Activity, as of June 3, 2009
Funding provided from Index 501701015017020 Fleet Equipment Purchases
Fleet Budget
Replacement Equipment 2,868,000
Upgrades 200,000
Additionals 1,210,000
Contingency 213,900
Prior Year Approved Purchases deferred until 2009 2,258,995
6, 750, 895
Actual YTD Purchases, June 3, 2009
Encumbrances, net of GST
Balance available June 3, 2009
Less: T09-049 184,213
GST Rebate (8,151)
Q09-044 52,805
GST Rebate (2,337)
T09-047 150,403
GST Rebate (6,655)
Q09-044 28,872
GST Rebate (1,278)
Outfitting
Budget for remaining equipment
Projected Surplus(Deficit)
1,658,389
1,493,399
3, 599,107
176, 062
50,468
143,748
27, 594
2,000
3,199,234
0
B.i.vii) - 3