HomeMy WebLinkAboutFIN-09-070 - T09-047 - Crew Cab & ChassisF~ari~a~dl,5~ers+k~s:
REPORT ,
REPORT T0: Mayor Carl Zehr & Members of Council
DATE OF MEETING: 2009-06-15
SUBMITTED BY: Larry Gordon, Chief Purchasing Officer
PREPARED BY: Laurie Stecho, Supervisor of Purchasing (3576)
WARD(S) INVOLVED: N/A
DATE OF REPORT: 2009-06-08
REPORT NO.: FIN 09-070
SUBJECT: T09-047 -Five (5) 5,080 kg (11,200 Ib.) G.V.W. Dual Rear Wheel
Crew Cab and Chassis
RECOMMENDATION
That tender T09-047, Five (5) 5,080 kg (11,200 Ib.) G.V.W. Dual Rear Wheel Crew Cab and
Chassis, complete to specification CKF-242-2009, be awarded to Weiland Ford Sales Ltd.,
Kitchener, Ontario, at their tendered price of $150,403., including G.S.T. & P.S.T.
BACKGROUND
These units replace units 400, 976190 and 996367, plus two additional at CSD -Operations
Bramm as approved in the 2009 budget at a budget estimate of $238,000. Remaining funding
will be for dump boxes and utility bodies.
REPORT
Tenders were advertised publicly in The Record, on the City of Kitchener website and the
Internet through the Ontario Public Buyers Electronic Tendering Information System. Four (4)
potential bidders picked up tender documents, and by the closing date of Thursday May 21St,
2009, five (5) tenders had been received.
The following tenders were received:
Total Bid Price
Bob Clute Pontiac
Maclver Dodge Jeep Inc.
Colombo Motors
Weiland Ford Sales
Parkway Ford Sales Ltd.
Belleville ON
Newmarket ON
Woodbridge ON
Kitchener ON
Waterloo ON
$ 49,461.23
$131,193.00
$134, 275.08
$150,403.00
$152, 725.15
B.i.viii) - 1
The lowest tender submitted by Bob Clute Pontiac, Belleville, did not extend the calculation and
only provided for four units and not the five as requested. The second and third lowest tenders
submitted by Maclver Dodge Jeep Inc., Newmarket, and Colombo Motors, Woodbridge, do not
meet the specification as they are providing quad cabs and not crew cabs as specified. Quad
cabs are smaller in the back and Staff has a difficult time fitting into the back seat.
The tenders were reviewed by M. Born, Manager of Fleet, who concurs with the above
recommendation.
FINANCIAL IMPLICATIONS
Funding will be provided from cost centre 501701015017020 Fleet Equipment Purchases
Financial Report is attached.
ACKNOWLEDGED BY: Dan Chapman, General Manager of Financial Services
B.i.viii) - 2
Fleet 2009 Purchase Activity, as of June 3, 2009
Funding provided from Index 501701015017020 Fleet Equipment Purchases
Fleet Budget
Replacement Equipment 2,868,000
Upgrades 200,000
Additionals 1,210,000
Contingency 213,900
Prior Year Approved Purchases deferred until 2009 2,258,995
6, 750, 895
Actual YTD Purchases, June 3, 2009
Encumbrances, net of GST
Balance available June 3, 2009
Less: T09-049 184,213
GST Rebate (8,151)
Q09-044 52,805
GST Rebate (2,337)
T09-047 150,403
GST Rebate (6,655)
Q09-044 28,872
GST Rebate (1,278)
Outfitting
Budget for remaining equipment
Projected Surplus(Deficit)
1,658,389
1,493,399
3, 599,107
176, 062
50,468
143,748
27, 594
2,000
3,199,234
0
B.i.viii) - 3