HomeMy WebLinkAboutFIN-09-071 - T09-049 - Ice ResurfacersF~ari~a~dl,5~ers+k~s:
REPORT ,
REPORT T0: Mayor Carl Zehr & Members of Council
DATE OF MEETING: 2009-06-15
SUBMITTED BY: Larry Gordon, Chief Purchasing Officer
PREPARED BY: Laurie Stecho, Supervisor of Purchasing (3576)
WARD(S) INVOLVED: N/A
DATE OF REPORT: 2009-06-08
REPORT NO.: FIN 09-071
SUBJECT: T09-049 -Two (2) Self Propelled Ice Resurfacers
RECOMMENDATION
That tender T09-049, Two (2) Self Propelled Ice Resurfacers, complete to specification CKF-
74A-2009, be awarded to Zamboni Company Ltd., Brantford, Ontario, at their tendered price of
$184,212.60, including G.S.T. & P.S.T., and less $18,000. for the trade-ins of units 966007 and
996359.
BACKGROUND
These units replace 966007 and 996359 for CSD -Arenas. Unit 966007 was approved for
replacement in the 2009 equipment review. Unit 996359 is up for replacement in the 2010
equipment review. It takes approximately one year from order to receive a new ice resurfacer
and 996359 is in bad condition and needs to be replaced as soon as possible.
The budget estimate was $85,700. each.
equipment reserve budget.
Remaining funding will come from the 2010
REPORT
Tenders were advertised publicly in The Record, on the City of Kitchener website and the
Internet through the Ontario Public Buyers Electronic Tendering Information System. Three (3)
potential bidders picked up tender documents, and by the closing date of Thursday May 21St,
2009, two (2) tenders had been received.
s.1.ix) - 1
The following tenders were received:
TOTAL BID PRICE
Resurfice Corp. Elmira ON $172,833.50
Zamboni Company Ltd. Brantford ON $184,212.60
The lowest tender submitted by Resurfice Corp., Elmira, did not meet the specification of a
variable speed hydrostatic drive with four wheel drive but was for an automatic transmission
with four wheel drive.
The tenders were reviewed by M. Born, Manager of Fleet, who concurs with the above
recommendation.
FINANCIAL IMPLICATIONS
Funding will be provided from cost centre 501701015017020 Fleet Equipment Purchases
Financial Report is attached.
ACKNOWLEDGED BY: Dan Chapman, General Manager of Financial Services
s.1.ix) - 2
Fleet 2009 Purchase Activity, as of June 3, 2009
Funding provided from Index 501701015017020 Fleet Equipment Purchases
Fleet Budget
Replacement Equipment 2,868,000
Upgrades 200,000
Additionals 1,210,000
Contingency 213,900
Prior Year Approved Purchases deferred until 2009 2,258,995
6, 750, 895
Actual YTD Purchases, June 3, 2009
Encumbrances, net of GST
Balance available June 3, 2009
Less: T09-049 184,213
GST Rebate (8,151)
Q09-044 52,805
GST Rebate (2,337)
T09-047 150,403
GST Rebate (6,655)
Q09-044 28,872
GST Rebate (1,278)
Outfitting
Budget for remaining equipment
Projected Surplus(Deficit)
1,658,389
1,493,399
3, 599,107
176, 062
50,468
143,748
27, 594
2,000
3,199,234
0
s.1.ix) - 3