HomeMy WebLinkAboutFIN-09-090 - E09-050 - Consultant Services - Halls LnF~ari~a~dl,5~ers+k~s:
REPORT ,
REPORT T0: Mayor Carl Zehr & Members of Council
DATE OF MEETING: 2009-08-24
SUBMITTED BY: Larry Gordon, Chief Purchasing Officer
PREPARED BY: Larry Gordon, Chief Purchasing Officer (2214)
WARD(S) INVOLVED: 6
DATE OF REPORT: 2009-07-20
REPORT N0: FIN 09-090
SUBJECT: E09-050 -Consultant Services -Halls Lane (Victoria Street to Eby
Street)
RECOMMENDATION:
That Expression of Interest E09-050, Consultant Services -Halls Lane (Victoria Street to Eby
Street}, be awarded to The Walter Fedy Partnership, Kitchener at their estimated fee of
$708,009., including a contingency of $61,566. and G.S.T., based on a satisfactory contract
being negotiated and an upset fee being established, and further that the Mayor and City Clerk
be authorized to execute an agreement satisfactory to the City Solicitor.
BACKGROUND:
The Halls Lane reconstruction project has been initiated to address the infrastructure issues
which currently exist. The infrastructure along Halls Lane has generally reached the end of its'
useful life and requires full replacement. The project scope includes the design and
reconstruction of all underground services (sanitary sewer, storm sewer and watermain) as well
as sanitary and water service connections to the property line. The asphalt roadway will also be
reconstructed. Also included in the project scope are Phase I and II environmental Site
Assessments, a structural investigation and Subsurface Utility Engineering. The construction is
expected to occur in phases in 2010 and 2011.
REPORT:
In accordance with Chapter 170 of the Municipal Code pertaining to the Selection of
Professional ServiceslConsultants, a Consultant's Review Committee was established
consisting of S. Allen, Manager, Engineering Design and Approvals, K. Mick, Design Engineer,
J. Stevenson, Construction Project Manager, and L. Gordon, Chief Purchasing Officer.
Expressions of interest were advertised in the Record, on the City of Kitchener Home Page and
the Internet through the Ontario Public Buyers Electronic Tendering Information System relative
to this project. Documents were downloaded by nine (9) interested parties. By the closing date
of Thursday May 28t", 2009, six (6) responses had been received. The Review Committee met
on Monday June 15t", 2009 to review the submissions. A shortlist of three (3) Consultants was
selected for further interviews.
The Review Committee met on Tuesday June 30t", 2009 to interview the shortlisted candidates.
The Committee elected to award the project to The Walter Fedy Partnership, Kitchener.
A listing of the responding parties follows foryour reference.
Stantec Consulting Ltd. Kitchener
MTE Consultants Inc. Kitchener
IBI Group Waterloo
Meritech Engineering Cambridge
The Walter Fedy Partnership Kitchener
AECOM Canada Ltd. Kitchener
FINANCIAL IMPLICATIONS:
Funding will be provided from -Internal Order 79 and 52000020 to 23
7017 and 520000259 to 262
Financial Report is attached.
* Any surplus funds will be returned to uncommitted (59500194) which are projects funded by
Sanitary Sewer (46%), Waterworks (31 %) and Capital out of Current (23%).
ACKNOWLEDGED BY: Dan Chapman, General Manager of Financial Services
~~~
~ ~ O O O
O
~ ~ U O O O
~ C (~ ~ f'~
~ O O ~
O ~ ~
~ ~ ~
""
~ > ~
~~
,~ ~. ~.
oar
~
N ~ ~ ~
~ V
O .~ ~ ~ O
~ O ~~~
~ ~
.~
~ N
~ ~
~ ~
O O O
~ O O O
N
}' (0 ~ (~
~ N ~ ~ ~
~ O
~}~}~
~ ~
.~
O ~ ~
c~ c~ I~
~ ~ ~
~ ~ O ~ O
~ (~ 00 N
~ ~ ~}~}~
O ~ ~
c~ c~
~
+-+ ~
}
~ ~ V
~ ~ O ~ O
~ ~ (~ 00 N
} ~ ~} ~} ~
m ~
~ ~ ~
~ ~
r ~
O ~
N ~
O
O
O
N
~}
O
r
O
N
~}
O N O
~ ~ ~
~ ~
O I`
N ~
(fl
N
N
O O ~
O ~ Cfl
O ~ 00
l~ O ~
N N
~} {~}
N
(~
N
O ~
O
N
~ O
O ~
N
O
N
CO (~
N N
N N
~ ~
~ ~
~ ~}
O
O
N
O
O
O
~}
C4
M ~
~
~
~ ~
N
N
~ ~
C
~
N
U
N
O p
~} L
Q
O
N ~
~ t~ N
~
~ ~
U C
N ~ N
~ ~
~
U '~ U
O O
Q
Q ~
O +~
~
~ ~ O
~ (~
t~ `. }'
~ Q
oU
U ~ ~
~ , ~ ~ (~
>+ N
~ ~q N
LL
~ O.-.
~ c
oWc~N O ~ ~cj
o ~ (n +~
(~ O O ~ N
O O N
~ vN0
00 O
~
cL~ C
O
U ~
'~
o -
(~ 0 0
~
~
~>oo
ooN ooa~
>~3
°~
a N
o ~
~~
woo~n o>~o ~ ~ ~
>+J ~~ O O O O~
U 0 N = o
~
~ N t~~
c~a~o
~
rn ~~~
c c c c_
c'~c~
~
" N
~ ~
o
~ c~
~~
~
2~~ 0
o 0 0 o cn
~ .
~
~„~
W~ ~ a
~ L C
~o~
~ ~
~ ~' ~ N
~
~ ~~~
~ ~ ~
~
N ~
~ C U
~ N
C
~ a~
~
~ ~3
N
N
~~ O
>,
N
C C C
>
N N .~
c cn 0 N
Q
~
~
N
~ ~
(~
'v ±~ ~
~~ ~
~ ~
~ O O O
UUU ~ N
c O N N
UOC~ W
~
o ~ ~
~
~
~
~ ~ N ~ ~ ~ '~ N
c~
o
~U ~ Q ~ ~ W ~ a Z
~ Qcn