HomeMy WebLinkAboutFIN-09-097 - E09-053 - Consultant Services - Cycling Master PlanF~ari~a~dl,5~ers+k~s:
REPORT ,
REPORT T0: Mayor Carl Zehr & Members of Council
DATE OF MEETING: 2009-08-24
SUBMITTED BY: Larry Gordon, Chief Purchasing Officer
PREPARED BY: Larry Gordon, Chief Purchasing Officer (2214)
WARD(S) INVOLVED: All
DATE OF REPORT: 2009-07-24
REPORT N0: FIN 09-097
SUBJECT: E09-053 -Consultant Services -Cycling Master Plan
RECOMMENDATION:
That Expression of Interest E09-053, Consultant Services -Cycling Master Plan, be awarded to
IBI Group, Hamilton, Ontario at their estimated fee of $69,825., including G.S.T., based on a
satisfactory contract being negotiated and an upset fee being established, and further that the
Chief Purchasing Officer be authorized to execute an agreement satisfactory to the City
Solicitor.
BACKGROUND:
Council approved $45,000. and the MTO is contributing $22,500. towards securing a consultant
to update the 1998 Bikeway Study and creating a Cycling Master Plan for the City. A Cycling
Master Plan is necessary in order to move forward in creating a cycling friendly environment
through policy, planning, infrastructure, programming and education initiatives. This document
will be the vehicle for the Cycling Advisory Committee to fulfill it's mandate and will also assist in
Transportation Demand Management initiatives. The final report and the Cycling Master Plan
must be presented to and approved by Council by the end of April 2010 to fulfill the
requirements as set out with the MTO funding.
REPORT:
In accordance with Chapter 170 of the Municipal Code pertaining to the Selection of
Professional ServiceslConsultants, a Consultant's Review Committee was established
consisting of J. McBride, Director Transportation Planning, R. Schirm, Supervisor of Crossing
Guards, B. Bateman, Senior Planner, P. Wetherup, Parks Planner, T. Kenyons, Chair Cycling
Advisory Committee, B. Forwell, Vice Chair Cycling Advisory Committee, and L. Gordon, Chief
Purchasing Officer.
Expressions of interest were advertised on the City of Kitchener Home Page and the Internet
through the Ontario Public Buyers Electronic Tendering Information System relative to this
project. Documents were downloaded by seven (7) interested parties. By the closing date of
Friday June 12t", 2009, four (4) responses had been received. The Review Committee met on
July 9t", 2009 to review the submissions. A shortlist of two (2) Consultants was selected for
further interviews.
The Review Committee met on Thursday July 16t", 2009 to interview the shortlisted candidates.
The Committee elected to award the project to IBI Group, Hamilton, Ontario.
A listing of the responding parties follows foryour reference.
i TRANS Consulting Inc. Richmond Hill
IBI Group Hamilton
MMM Group Limited Mississauga
Meridian Planning Consultants Inc. Barrie
FINANCIAL IMPLICATIONS:
Funding will be provided from Internal Order 59500560 -Cycling Master Plan
Financial Report is attached.
* Any surplus funds will be returned to Capital surplus upon completion of the project.
ACKNOWLEDGED BY: Dan Chapman, General Manager of Financial Services
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